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 Employment Background Check, The Real Deal!

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TScubicc
post Jun 15 2018, 01:42 AM, updated 7y ago

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I have come across a significant number of inquiries pertaining to employment background check by future employer and surprisingly, I found out there are more idiots who offers dumb advice like "why would you lie to your future employer in the first place" or "there is nothing to fear of if you were to reveal the truth" rather than to address the question in the most satisfying manner.

I will try my best to answer all of the FAQ based on my knowledge as to address the matter above.

Q1: Will my future employer find out about my past employment without my knowledge?
Ans: The answer is no as there are Personal Data Protection Act, 2010 (PDPA) to prevent your past employment information being shared. However, it can be made possible if you have signoff the PDPA release form to your future employer. Candidates are also requested by the future employer to inform the HR dept from their past few companies with regards to the employment background check excercise.

Q2: Who and what does the future employer usually prompted when they have come in contact with my previous employment companies?
Ans: They will usually contact the Human Resource dept of your company or the director of the company (if it is a small company without HR dept) to verify your employment history as below;
- Base salary and allowances
- Employment period
- Character and work ethics
- Resignation/termination
- Any restriction on future employment set by the previous employer
- Will your previous company reemploy you in future?

Q3: Can they check my past contribution to EPF via EPF Dept or my past employment via Human Resource Ministry (Jabatan Tenaga Kerja Malaysia)?
Ans: Fortunately no as all information from these departments are private & confidential.

Q4: Can my future employer make a request to view my EPF statement?
Ans: To view your EPF statement is no difference than to view your personal bank account statement or passbook. It is obvious your future employer has serious trust issue and I would strongly recommend for the candidate to abandon the job application.

If any of the forumers has questions of the above matter, feel free to drop me a line via this thread.

This post has been edited by cubicc: Jun 17 2018, 12:38 AM
taiping...
post Jun 16 2018, 04:20 PM

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Thank you for your info
Its very informative
UserU
post Jun 16 2018, 04:49 PM

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Won't employers check your history by calling up the previous company?
TScubicc
post Jun 16 2018, 10:44 PM

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QUOTE(UserU @ Jun 16 2018, 04:49 PM)
Won't employers check your history by calling up the previous company?
*
Yes, of course and it will be done with your permission. Your future employer will have to put in a request for you to sign off a PDPA release form, otherwise your employer(s) from the past will risked being taken to the court by breaching the PDPA act 2010.
Tellmeyourstory
post Jun 16 2018, 11:02 PM

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QUOTE(cubicc @ Jun 15 2018, 01:42 AM)

Q2: Who and what does the future employer usually prompted when they have come in contact with my previous employment companies?
Ans: They will usually contact the Human Resource dept of your company or the director of the company (if it is a small company without HR dept) to verify your employment history as below;
- Base salary and allowances
- Employment period
- Character and work ethics
- Resignation/termination
- Any restriction on future employment set by the previous employer
- Will your previous company reemploy you in future?

*
Am still uncertain on Q2. If my potential employer call up my current HR to ask these question, will my HR reveal the details?
a. Wouldn't that trigger my current superior that I am seeking out
b. Revealing on company job grade trade secret, if any
c. PDPA breaching?
d. Open for exploitation where I could impersonate other HR and mention my colleague or boss is seeking out and get the salary details

Am not talking about them using unofficial channel (friends, 3rd party agency) , but officially would my HR gave answers to them?

What I could think of is that they call up existing HR and ask to for a Yes/No answer and confirm employment like how the banks perform loan verification


TScubicc
post Jun 17 2018, 12:06 AM

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QUOTE(Tellmeyourstory @ Jun 16 2018, 11:02 PM)
Am still uncertain on Q2. If my potential employer call up my current HR to ask these question, will my HR reveal the details?
a.  Wouldn't that trigger my current superior that I am seeking out
b.  Revealing on company job grade trade secret, if any
c.  PDPA breaching?
d.  Open for exploitation where I could impersonate other HR and mention my colleague or boss is seeking out and get the salary details

Am not talking about them using unofficial channel (friends, 3rd party agency) , but officially would my HR gave answers to them?

What I could think of is that they call up existing HR and ask to for a Yes/No answer and confirm employment like how the banks perform loan verification
*
Q1: Wouldn't that trigger my current superior that I am seeking out?
Ans: Yes and it is perfectly fine. This would resulting to your immediate superior to pay more attention to you, provided he/she is a good superior. If he/she does nothing about it, this would also tells you that it is high time for you to leave the company since he/she is no longer interested in your career advancement within the company.

Just remember this, if the company (in the form of salary scheme, promotion, employment benefits) or your immediate superior (work opportunity, guidance) have been treating you well, the thought of leaving the company would not have comes to you in the first place.

Q2: Revealing on company job grade trade secret
Ans: As far as Malaysia employment industry is concern, it has been a trend as of today.

Q3: PDPA breaching?
Ans: The following question has been answered earlier. Please read again if you have overlooked the answer.

Q4: Open for exploitation where I could impersonate other HR and mention my colleague or boss is seeking out and get the salary details
Ans: In the PDPA release form, it will instructs candidate to inform their HR dept from their past employment with regards to the employment background check. They will usually get in touch with the HR from the last 2 companies only.

This post has been edited by cubicc: Jun 17 2018, 12:11 AM
sweet_pez
post Jun 18 2018, 10:02 AM

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QUOTE(cubicc @ Jun 15 2018, 01:42 AM)
I have come across a significant number of inquiries pertaining to employment background check by future employer and surprisingly, I found out there are more idiots who offers dumb advice like "why would you lie to your future employer in the first place" or "there is nothing to fear of if you were to reveal the truth" rather than to address the question in the most satisfying manner.

I will try my best to answer all of the FAQ based on my knowledge as to address the matter above.

» Click to show Spoiler - click again to hide... «


If any of the forumers  has questions of the above matter, feel free to drop me a line via this thread.
*
Based on your knowledge meaning you're a HR personnel? Asking out of curiosity.

As for Q1, a junior who is working in an MNC had his background checked before after the interview, before he was offered a position with the firm. The MNC contacted his previous company to look up some things about him. The MNC told him after the ex-employer said something untruthful about my junior and the MNC asked him to clarify on the matter. I'm not sure if he signed any PDPA release form. However, most of the time whereby your refusal to sign this may result in interviewer feeling suspicious that this person may have omitted some past employment details or have something to hide. This will lower the chance of employment, although not 100% of the time.

In Q3-4 you mentioned EPF statement. What about pay slip? IMO anything personal like EPF and payslip, the candidate have the right not to reveal to interviewer. However repercussion as someone mentioned before in a separate thread, is that, the company such as MNCs are not likely to employ you as apparently that's their policy (when they want to confirm you, you'll need to provide pay slip from previous company.

This post has been edited by sweet_pez: Jun 18 2018, 10:03 AM
nexona88
post Jun 18 2018, 01:01 PM

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very informative indeed..

seriously didn't know PDPA also involved.. good to know..
Topace111
post Jun 18 2018, 05:10 PM

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QUOTE(cubicc @ Jun 15 2018, 01:42 AM)
I have come across a significant number of inquiries pertaining to employment background check by future employer and surprisingly, I found out there are more idiots who offers dumb advice like "why would you lie to your future employer in the first place" or "there is nothing to fear of if you were to reveal the truth" rather than to address the question in the most satisfying manner.

I will try my best to answer all of the FAQ based on my knowledge as to address the matter above.

Q1: Will my future employer find out about my past employment without my knowledge?
Ans: The answer is no as there are Personal Data Protection Act, 2010 (PDPA) to prevent your past employment information being shared. However, it can be made possible if you have signoff the PDPA release form to your future employer. Candidates are also requested by the future employer to inform the HR dept from their past few companies with regards to the employment background check excercise. 

Q2: Who and what does the future employer usually prompted when they have come in contact with my previous employment companies?
Ans: They will usually contact the Human Resource dept of your company or the director of the company (if it is a small company without HR dept) to verify your employment history as below;
- Base salary and allowances
- Employment period
- Character and work ethics
- Resignation/termination
- Any restriction on future employment set by the previous employer
- Will your previous company reemploy you in future?

Q3: Can they check my past contribution to EPF via EPF Dept or my past employment via Human Resource Ministry (Jabatan Tenaga Kerja Malaysia)?
Ans: Fortunately no as all information from these departments are private & confidential.

Q4: Can my future employer make a request to view my EPF statement?
Ans: To view your EPF statement is no difference than to view your personal bank account statement or passbook. It is obvious your future employer has serious trust issue and I would strongly recommend for the candidate to abandon the job application.

If any of the forumers  has questions of the above matter, feel free to drop me a line via this thread.
*
Just to add that your information will not be applicable for banking industry coming 1 July 2018. Employee screening is a must now for prospective banking staffs and I believe HR will mandate the candidates to sign the PDPA form or they won't even process the application.

BNM does not require information on remuneration but that does / will not stop the banks from asking anyway.
TScubicc
post Jun 18 2018, 05:47 PM

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QUOTE(sweet_pez @ Jun 18 2018, 10:02 AM)
Based on your knowledge meaning you're a HR personnel? Asking out of curiosity.

As for Q1, a junior who is working in an MNC had his background checked before after the interview, before he was offered a position with the firm. The MNC contacted his previous company to look up some things about him. The MNC told him after the ex-employer said something untruthful about my junior and the MNC asked him to clarify on the matter. I'm not sure if he signed any PDPA release form. However, most of the time whereby your refusal to sign this may result in interviewer feeling suspicious that this person may have omitted some past employment details or have something to hide. This will lower the chance of employment, although not 100% of the time.

In Q3-4 you mentioned EPF statement. What about pay slip? IMO anything personal like EPF and payslip, the candidate have the right not to reveal to interviewer. However repercussion as someone mentioned before in a separate thread, is that, the company such as MNCs are not likely to employ you as apparently that's their policy (when they want to confirm you, you'll need to provide pay slip from previous company.
*
Failing to sign off the PDPA form will definitely put a candidate in a disadvantage position and it is the right thing to do. Understand this, PDPA act 2010 is created to protect information in the present as well as the past. As I recall, there is no such practice of having employment background check in the 80s or the 90s. It is obviously a practice that gives the employer an edge over employee. However, if everyone starts by NOT signing the PDPA waived form, you will start to see a dying practice of Employment Background Check.

The same goes for handing over your "pay advice". It is a practice that does not benefits the employee in anyway. If you are really good in what you are doing, it is only natural for you to command a premium price. Do take note that your annual salary is merely an investment for the company to generates greater return over time. Do you recall all of the hardwork and time that you have to put in throughout the years? The calls that you have attended after 6.00pm, weekdays and even holiday at times. Hence, go wild on your demand if you really have what it takes.

Remember, employer already has the advantage of examining the goods sold to them, and that is known as the "probation period". They are able to terminate your employment if your performance is not up to par. Probation period alone is good enough to protect employer's best interest. They do not need to know your salary scheme from the past as to dictates your salary scheme in the future. Just look at property sales for instant, do you refer to the selling price from the past just to determine the selling price of the property sold in the future? I don't think so.



TScubicc
post Jun 18 2018, 06:06 PM

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QUOTE(Topace111 @ Jun 18 2018, 05:10 PM)
Just to add that your information will not be applicable for banking industry coming 1 July 2018. Employee screening is a must now for prospective banking staffs and I believe HR will mandate the candidates to sign the PDPA form or they won't even process the application.

BNM does not require information on remuneration but that does / will not stop the banks from asking anyway.
*
The finance industry has a totally different employment regulation compares to the rest. For instants, Tan Sri Teh Hong Piow, the Chairman of Public Bank Group is retiring in 2019, however he is unable to appoint his child to take over his position as a Chairman of the board despite being the largest share holder. A finance institution is also unable to engage any senior management staffs of their liking without the approval of the Governor of BNM. Hell, even a husband and wife are restricted from working in the same department or company

Employment in the finance industry has stringent regulations. A prospective candidate must be a non-bankruptcy, has no criminal record and meet many other stringent requirements prior to gaining an interview session. Hence, HR from finance industry will usually engage a 3rd party to perform a background check on their candidate.

If you are in the finance industry, it safe to say that the Employment Background Check rules above do not applies to you.
sweet_pez
post Jun 19 2018, 09:16 AM

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QUOTE(cubicc @ Jun 18 2018, 05:47 PM)
» Click to show Spoiler - click again to hide... «

*
QUOTE(KoChun1 @ Jun 18 2018, 10:23 PM)
» Click to show Spoiler - click again to hide... «

*
Both of you have a fair share of view and realistically, I agree with KoChun1. Although with the PDPA act there are companies that follow closely, however, even if there's a breach the candidates will not know unless he/ she is close with the ex-company's HR and the HR division informed the candidate. Even so in this situation, as a candidate, will you report the potential employer? Although the answer is YES, you CAN make a report of this potential employer, rarely anyone do so so save trouble.

Yes my point is that, the candidate can choose NOT to sign the PDPA but this also mean the candidate should look elsewhere for a job. As highlighted, one of the member here mentioned all MNCs require a copy of payslip. If the candidate is not willing to provide, he/she should have little hope in working with MNCs. You can argue that a person has to be "so good" that others will hire them 'unconditionally' overlooking the procedure/ policy they have about the payslip. However there are not many people in this industry who are "that good", if any. Even if you are, probably they're willing to let the person go on the basis he/she is not able to comply with the company's basic policy of providing the payslip. The more resistant a person is, the more suspicious it will appear. This is speaking hypothetically though as I've not seen anyone take up such 'fight' with an MNC. All my friends working in MNCs provided their payslip.

TScubicc
post Jun 19 2018, 10:03 AM

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QUOTE(sweet_pez @ Jun 19 2018, 09:16 AM)
Both of you have a fair share of view and realistically, I agree with KoChun1. Although with the PDPA act there are companies that follow closely, however, even if there's a breach the candidates will not know unless he/ she is close with the ex-company's HR and the HR division informed the candidate. Even so in this situation, as a candidate, will you report the potential employer? Although the answer is YES, you CAN make a report of this potential employer, rarely anyone do so so save trouble.

Yes my point is that, the candidate can choose NOT to sign the PDPA but this also mean the candidate should look elsewhere for a job. As highlighted, one of the member here mentioned all MNCs require a copy of payslip. If the candidate is not willing to provide, he/she should have little hope in working with MNCs. You can argue that a person has to be "so good" that others will hire them 'unconditionally' overlooking the procedure/ policy they have about the payslip. However there are not many people in this industry who are "that good", if any. Even if you are, probably they're willing to let the person go on the basis he/she is not able to comply with the company's basic policy of providing the payslip. The more resistant a person is, the more suspicious it will appear. This is speaking hypothetically though as I've not seen anyone take up such 'fight' with an MNC. All my friends working in MNCs provided their payslip.
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In the name of convenient, people usually failed the system. One may not condone with the act of breaching the privacy of others, but failing to make any report to the authority of a wrong doing would easily proved otherwise. It is not impossible to make changes, it is just not easy. The practice of asking for "pay advice" from a candidate is an act of suppressing the growth of employee's market. The Government has enacted laws to protect the citizens but it means nothing if the citizens do nothing about it.


Topace111
post Jun 19 2018, 10:16 AM

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QUOTE(sweet_pez @ Jun 19 2018, 09:16 AM)
Both of you have a fair share of view and realistically, I agree with KoChun1. Although with the PDPA act there are companies that follow closely, however, even if there's a breach the candidates will not know unless he/ she is close with the ex-company's HR and the HR division informed the candidate. Even so in this situation, as a candidate, will you report the potential employer? Although the answer is YES, you CAN make a report of this potential employer, rarely anyone do so so save trouble.

Yes my point is that, the candidate can choose NOT to sign the PDPA but this also mean the candidate should look elsewhere for a job. As highlighted, one of the member here mentioned all MNCs require a copy of payslip. If the candidate is not willing to provide, he/she should have little hope in working with MNCs. You can argue that a person has to be "so good" that others will hire them 'unconditionally' overlooking the procedure/ policy they have about the payslip. However there are not many people in this industry who are "that good", if any. Even if you are, probably they're willing to let the person go on the basis he/she is not able to comply with the company's basic policy of providing the payslip. The more resistant a person is, the more suspicious it will appear. This is speaking hypothetically though as I've not seen anyone take up such 'fight' with an MNC. All my friends working in MNCs provided their payslip.
*
I think global trend is moving towards protection of private data such as remuneration history. For example in US, certain states has already / going to implement a law that prohibits companies to even request for such information. We don’t have such law in MYS. However, these laws are rarely applicable to senior management or boards of directors as disclosure of these executives’ remunerations are considered good corporate governance. You can find out easily how much a CEO of a PLC earning nowadays compared to their GM/VPs.

In US also, the regulators clamp down hard on hidden non-competing clause / cartel arrangements to prevent employee to switch to a competitor unless it’s stated clearly in the offer letter. This happens in tech sector that involves the FANG companies. Just to share that in MYS, banks also have sort of non-competing arrangement in the offer letter. If you are currently working for a bank and wish to jump to another bank, you cannot leave your new bank within 1 year from joining or you may end up paying 6 months’ worth of your salary. It’s a very old banking requirement which Banks still apply to protect their staffs.

In certain industry such as sports, remuneration information is almost always public as the athletes normally have a higher say and bargaining power of where they want to go. Certain companies also make their remuneration data to be highly visible to attract talents to work there.

sweet_pez
post Jun 19 2018, 11:00 AM

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QUOTE(cubicc @ Jun 19 2018, 10:03 AM)
In the name of convenient, people usually failed the system. One may not condone with the act of breaching the privacy of others, but failing to make any report to the authority of a wrong doing would easily proved otherwise. It is not impossible to make changes, it is just not easy. The practice of asking for "pay advice" from a candidate is an act of suppressing the growth of employee's market. The Government has enacted laws to protect the citizens but it means nothing if the citizens do nothing about it.
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You make a valid point. IMO it goes both ways - for employees to take action and for the government body to provide strong support to such action. Most people avoid filing report as we find it to be a "drastic measure" for a "small matter". Many people do not report crimes, what more of such act. As such is the mentality of Malaysians who are generally on the gentler side of being more forgiving with "it's okay la" behaviour.

QUOTE(Topace111 @ Jun 19 2018, 10:16 AM)
I think global trend is moving towards protection of private data such as remuneration history. For example in US, certain states has already / going to implement a law that prohibits companies to even request for such information. We don’t have such law in MYS. However, these laws are rarely applicable to senior management or boards of directors as disclosure of these executives’ remunerations are considered good corporate governance. You can find out easily how much a CEO of a PLC earning nowadays compared to their GM/VPs.

In US also, the regulators clamp down hard on hidden non-competing clause / cartel arrangements to prevent employee to switch to a competitor unless it’s stated clearly in the offer letter. This happens in tech sector that involves the FANG companies. Just to share that in MYS, banks also have sort of non-competing arrangement in the offer letter. If you are currently working for a bank and wish to jump to another bank, you cannot leave your new bank within 1 year from joining or you may end up paying 6 months’ worth of your salary. It’s a very old banking requirement which Banks still apply to protect their staffs.

In certain industry such as sports, remuneration information is almost always public as the athletes normally have a higher say and bargaining power of where they want to go. Certain companies also make their remuneration data to be highly visible to attract talents to work there.
*
It's true, and mostly done to protect the privacy of individuals (in this case, candidates). Which is why in US the common practice in resume is that candidates do not disclose their religion and photos are usually not attached. They are also not allowed to include in their job description on the preference for certain gender or skin colour. This is to reduce discrimination. However in Malaysia, it's very common to see ads appear as "Preferably male only" or "Priorities for x applicants" etc.

We are still far from reduction of discrimination but in hope, it will improve in future.
Tellmeyourstory
post Jun 19 2018, 02:28 PM

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QUOTE(cubicc @ Jun 17 2018, 12:06 AM)
Q1: Wouldn't that trigger my current superior that I am seeking out?
Ans: Yes and it is perfectly fine. This would resulting to your immediate superior to pay more attention to you, provided he/she is a good superior. If he/she does nothing about it, this would also tells you that it is high time for you to leave the company since he/she is no longer interested in your career advancement within the company.

Just remember this, if the company (in the form of salary scheme, promotion, employment benefits) or your immediate superior (work opportunity, guidance) have been treating you well, the thought of leaving the company would not have comes to you in the first place. 

Q2: Revealing on company job grade trade secret
Ans: As far as Malaysia employment industry is concern, it has been a trend as of today.

Q3: PDPA breaching?
Ans: The following question has been answered earlier. Please read again if you have overlooked the answer.

Q4: Open for exploitation where I could impersonate other HR and mention my colleague or boss is seeking out and get the salary details
Ans: In the PDPA release form, it will instructs candidate to inform their HR dept from their past employment with regards to the employment background check. They will usually get in touch with the HR from the last 2 companies only.
*
Q2- So as a HR personnel, you will tell your competitor/other company how much you are paying for this person over the phone? I am quite surprised shakehead.gif
TScubicc
post Jun 19 2018, 03:26 PM

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QUOTE(Tellmeyourstory @ Jun 19 2018, 02:28 PM)
Q2- So as a HR personnel, you will tell your competitor/other company how much you are paying for this person over the phone? I am quite surprised shakehead.gif
*

Forumers are to refrain from commenting if you have not read through the entire thread.
Tellmeyourstory
post Jun 19 2018, 04:07 PM

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QUOTE(cubicc @ Jun 19 2018, 03:26 PM)
Forumers are to refrain from commenting if you have not read through the entire thread.
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@cubicc Do enlighten me, I still couldn't find the answer lies on which line. Personal experience- HR never told me anyone is calling to verify. And according to my HR friend, even by verification, they will only answer on Yes and No basis instead of giving full details like XXX is currently earning RM YYYYY
fapman
post Jun 19 2018, 05:05 PM

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Good info!
So, if I refuse to sign the PDPA form during interview, the company can't do any background check with my previous employer?
But the question is, wouldn't the new company wondering why I refuse to sign the PDPA form & feels like I'm hiding something from them?
Wouldn't this trigger something from their end?

TScubicc
post Jun 19 2018, 09:42 PM

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QUOTE(fapman @ Jun 19 2018, 05:05 PM)
Good info!
So, if I refuse to sign the PDPA form during interview, the company can't do any background check with my previous employer?
But the question is, wouldn't the new company wondering why I refuse to sign the PDPA form & feels like I'm hiding something from them?
Wouldn't this trigger something from their end?
*
Similar concern has been addressed earlier.

This post has been edited by cubicc: Jun 19 2018, 10:27 PM
filage
post Mar 14 2019, 02:10 PM

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Do employers do background check basedon your resume before they call you up? If so, is this breach of PDPA?


Pete the great
post Mar 14 2019, 02:30 PM

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QUOTE(UserU @ Jun 16 2018, 04:49 PM)
Won't employers check your history by calling up the previous company?
*
I also wonder.

I got a friend who change job every 3 years and he has been working for 30 years. So how does new employer bother to check so far into his job history?

He tell me he bullshit some of his job experience after he graduated but recent 20 years is genuine.
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post Mar 15 2019, 09:20 AM

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I don't see how notifying the current employer of the applicant before deciding on giving the applicant an offer IS A GOOD IDEA.

You're basically sabotaging the applicant. What if he took MC for the interview? Or what if he's handling a project and deadline is half a year away? Employer will give him a hard time and end up stuck if there's no offer at the end.

The proper way is to notify the current employer AFTER the candidate ACCEPTED the offer. I believe there are clauses to terminate the offer if any info was found not true. The information that he wants to leave should always and only be announced by the applicant himself.
TScubicc
post Apr 13 2019, 01:41 AM

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QUOTE(filage @ Mar 14 2019, 02:10 PM)
Do employers do background check basedon your resume before they call you up? If so, is this breach of PDPA?
*
Good question! Your future employer will get your written concern (PDPA waiver) prior to placing a call to your previous employer. If no waiver is sign, even your ex-company will be liable for releasing your info to a 3rd party.
TScubicc
post Apr 13 2019, 01:44 AM

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QUOTE(MrTaxxi @ Mar 15 2019, 09:20 AM)
I don't see how notifying the current employer of the applicant before deciding on giving the applicant an offer IS A GOOD IDEA.

You're basically sabotaging the applicant. What if he took MC for the interview? Or what if he's handling a project and deadline is half a year away? Employer will give him a hard time and end up stuck if there's no offer at the end.

The proper way is to notify the current employer AFTER the candidate ACCEPTED the offer. I believe there are clauses to terminate the offer if any info was found not true. The information that he wants to leave should always and only be announced by the applicant himself.
*
Totally agreed. That is the reason why I do not agree to such arrangement no matter how interesting the job is.
erlangga
post Jun 16 2019, 05:28 AM

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hi, I came across this thread while searching for a job, and I find this thread really interesting. Let's say a potential employer finds out your directorship status over a Sdn Bhd without your disclosure and permission [ Not signing to their Waived PDPA act nor listed it in your resume]. I understand this would be a misconduct of PDPA act. as a potential employee, what options in terms of course of action do you have?

another typical situation where I usually come across in Jobstreet where employer asks for such information such as the link below.

user posted image

would this practice is legitimate? if its not, as a potential employee, what should be our course of action
ipohmali70
post Jun 16 2019, 10:06 AM

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QUOTE(erlangga @ Jun 16 2019, 05:28 AM)
hi, I came across this thread while searching for a job, and I find this thread really interesting. Let's say a potential employer finds out your directorship status over a Sdn Bhd without your disclosure and permission [ Not signing to their Waived PDPA act nor listed it in your resume]. I understand this would be a misconduct of PDPA act. as a potential employee, what options in terms of course of action do you have?

another typical situation where I usually come across in Jobstreet where employer asks for such information such as the link below.

user posted image

would this practice is legitimate? if its not, as a potential employee, what should be our course of action
*
If you want the job, do as requested.


party
post Jun 16 2019, 04:54 PM

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QUOTE(erlangga @ Jun 16 2019, 05:28 AM)
hi, I came across this thread while searching for a job, and I find this thread really interesting. Let's say a potential employer finds out your directorship status over a Sdn Bhd without your disclosure and permission [ Not signing to their Waived PDPA act nor listed it in your resume]. I understand this would be a misconduct of PDPA act. as a potential employee, what options in terms of course of action do you have?

another typical situation where I usually come across in Jobstreet where employer asks for such information such as the link below.

user posted image

would this practice is legitimate? if its not, as a potential employee, what should be our course of action
*
u can choose not to give your current salary. whether they will call you up depends on them.
the7signals
post Jun 17 2019, 12:35 AM

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What option does one has if he/she want the job that require all the documents to be signed/submitted before issuance of letter of offer?
hz428
post Jun 20 2019, 06:01 PM

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just value his/her experience especially coming for reputable MNC, end of the day he/she still have to go through probation, what so fuss about it?
Aoumi
post Sep 1 2019, 08:33 PM

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Can the future employer check your EFP or Tax thru ur EPF no. and Income tax no. after you signed the PDPA form for interview? Does signing the PDPA form give them the power to checked it?
ipohmali70
post Sep 1 2019, 09:46 PM

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QUOTE(Aoumi @ Sep 1 2019, 08:33 PM)
Can the future employer check your EFP or Tax thru ur EPF no. and Income tax no. after you signed the PDPA form for interview? Does signing the PDPA form give them the power to checked it?
*
Employers have better ways to check your background than that.


Aoumi
post Sep 1 2019, 10:15 PM

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QUOTE(ipohmali70 @ Sep 1 2019, 09:46 PM)
Employers have better ways to check your background than that.
*
So you are saying employers can simply take a look at ur EPF account details or Income tax payments and declarations as if they are the owner of it? From what I know and as stated by TS in this post, they do not have any rights to do that and EPF and LHDN also won't let them. But I'm curious if you signed the PDPA, will that let the employers be able to that. From the PDPA form I don't see anything of letting them to do that but I'm not expert in these.

This post has been edited by Aoumi: Sep 1 2019, 10:16 PM
ipohmali70
post Sep 1 2019, 10:56 PM

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QUOTE(Aoumi @ Sep 1 2019, 10:15 PM)
So you are saying employers can simply take a look at ur EPF account details or Income tax payments and declarations as if they are the owner of it? From what I know and as stated by TS in this post, they do not have any rights to do that and EPF and LHDN also won't let them. But I'm curious if you signed the PDPA, will that let the employers be able to that. From the PDPA form I don't see anything of letting them to do that but I'm not expert in these.
*
Actually I have never the need to look at EPF and Income tax statements. To me it's not important at all. When a candidate asks for a certain salary I just have to ask him to justify for that amount. The kind of justification I'm expecting would sound like:

"For 2018 I handled, executed and completed RM12million worth of projects with a budget of RM8.5 million. Through judicial cost cutting measures coupled with sharp negotiating skills, I managed to complete the projects with only RM 7.4 million thus netting my employer an extra RM1.1 million.

The salary I asked represents only 6% of the total gross profit or 26% of the extra profit. Therein lies my justification."

This type of candidate would get hired immediately.


PrincZe
post Sep 2 2019, 09:14 AM

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QUOTE(Aoumi @ Sep 1 2019, 10:15 PM)
So you are saying employers can simply take a look at ur EPF account details or Income tax payments and declarations as if they are the owner of it? From what I know and as stated by TS in this post, they do not have any rights to do that and EPF and LHDN also won't let them. But I'm curious if you signed the PDPA, will that let the employers be able to that. From the PDPA form I don't see anything of letting them to do that but I'm not expert in these.
*
Don't get carried away. Answer is no. Unless they ask u give them a copy of statement.
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post Sep 3 2019, 01:46 AM

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Can an employer conduct background check after the issuance of letter of appointment (offer letter)
tishaban
post Sep 3 2019, 05:10 AM

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QUOTE(joseph649 @ Sep 3 2019, 01:46 AM)
Can an employer conduct background check after the issuance of letter of appointment (offer letter)
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Typically they won't but they still can.

Most employees are on probation when they first join and you can still be let go relatively easily during probation.

silence94
post Sep 3 2019, 10:24 AM

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QUOTE(joseph649 @ Sep 3 2019, 01:46 AM)
Can an employer conduct background check after the issuance of letter of appointment (offer letter)
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In my case.. yes. I just joined current company since Aug 1. HR called my references on 2-3rd week lol. Luckily I had a great relationship with my previous boss, which he is more like a mentor to me right now.

I am joining a direct competitor and my previous boss still say good words about me, he just told me when I catchup with him the other week. But I think it is okay, as I switch my career path from marketing > partnership.
Topace111
post Sep 3 2019, 10:39 AM

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Good luck joining a financial institution then. Employee background check is mandatory:

http://www.bnm.gov.my/index.php?ch=57&pg=137&ac=681&bb=file

Just an extract as preview:
"8.1 A financial institution must request for references from all the individual’s current and former employers in the period of seven years up to the date of application for employment."

And there is statutory declaration under paragraph 9.1 if you are interested in reading further ...
KuroWanko
post Sep 3 2019, 11:25 AM

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Just sharing my 2-sen thought on signing PDPA here, I had a relative working in the same company with me although now both of us already resigned from the company.

PDPA form was given for employees to sign on the first day of work. Offer letter and other letters had a copy for employees, but not the PDPA form. After I signed, my relative told me after a few days about not signing the PDPA form, said that after you signed the PDPA form, company will use your private information without your consent.

I asked her whether she signed the form before, then she said the higher management team who worked closely with the bosses, none of them signed this form as to protect themselves from company using their information.

I feel like an idiot last time.
kirakun
post Sep 3 2019, 01:35 PM

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Unfortunately companies nowadays made it compulsory for job seekers to sign pdpa. Without pdpa, u just don't even get the interview.

Personal experience though.
PinkBullet P
post Sep 3 2019, 03:44 PM

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I never sign any pdpa or fill in reference before/during/after interview.

I understand that as a employer, you want to hire a right person, but you can do that checking during employee probation period.

Your current employer/boss still a human, they will be emotional sometime. My ex-boss, treat every staff like his family, but once he know a staff plan to resign, went to interview etc, because of those employee background check phone call, he 360 degree turn and treat that staff like a dog during his serve notice period.
joseph649 P
post Sep 3 2019, 07:45 PM

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QUOTE(silence94 @ Sep 3 2019, 11:24 AM)
In my case.. yes. I just joined current company since Aug 1. HR called my references on 2-3rd week lol. Luckily I had a great relationship with my previous boss, which he is more like a mentor to me right now.

I am joining a direct competitor and my previous boss still say good words about me, he just told me when I catchup with him the other week. But I think it is okay, as I switch my career path from marketing > partnership.
*
I see. So why company do the checking after you started working but not before tat? Will it be an offer dropped status if they discovered some ugly facts after u signed the offer letter? Anyone with these experiences, please share
PinkBullet P
post Sep 4 2019, 11:34 AM

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QUOTE(joseph649 @ Sep 3 2019, 07:45 PM)
I see.  So why company do the checking after you started working but not before tat?  Will it be an offer dropped status if they discovered some ugly facts after u signed the offer letter?  Anyone with these experiences, please share
*
That why we have probation period for employee to understand their job, and also employers to understand their staff more. both side can be terminated.
kirakun
post Sep 4 2019, 11:49 AM

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QUOTE(joseph649 @ Sep 3 2019, 07:45 PM)
I see.  So why company do the checking after you started working but not before tat?  Will it be an offer dropped status if they discovered some ugly facts after u signed the offer letter?  Anyone with these experiences, please share
*
Frankly speaking haven't encountered such practice in more than 15 years of working with various companies ranging from private to mnc to public listed. Never once get terminated during probation period.

Common practice is the they do check thoroughly or not before the offer of employment. Once they decided to employ u, then u will be on board until u called it a day biggrin.gif .
silence94
post Sep 4 2019, 11:57 AM

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I joined current company on 2nd of August. I left my previous company (2 year and 3 months) and joined current company. It's a direct competitor actually.
Hence, my current HR did not do contact my references before that. 2-3 weeks ago, current HR contacted my previous HOD which I put at my references list. Ask me about my attitude, performances, would he hire me back those question etc.

Luckily my previous HOD has a good relationship with me, which right now more like a mentor or A.K.A father to me. He understood my situation why I choose to leave and he still managed to tell all good stuff to my current employer. He just told me that my current HR contacted him when I went to catch-up dinner with him at the last 2 week. Current HR told my ex boss that it was a standard procedure to contact references if the new employee joined from competitor/similiar indusrty.


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post Sep 18 2019, 02:57 PM

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Will a Termination Show Up on a Background Check? Will it be harder for me to get a job if I receive an official termination letter from my previous company?
KetamRR P
post Sep 18 2019, 03:03 PM

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Recently I got terminated during my probation period. Does this mean that my next employer can do a background check on me to find out if I've been terminated if I sign the form that allows the company to do a background check on me? Will I have a lower employment chance if they find out that I got terminated then?
wayton
post Sep 18 2019, 07:00 PM

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QUOTE(KetamRR @ Sep 18 2019, 03:03 PM)
Recently I got terminated during my probation period. Does this mean that my next employer can do a background check on me to find out if I've been terminated if I sign the form that allows the company to do a background check on me? Will I have a lower employment chance if they find out that I got terminated then?
*
There are ten of thousand companies out there, if you no tell,how employer will know? There is no centralised employment data like ccris or ctos
Captain89
post Sep 18 2019, 07:06 PM

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QUOTE(KetamRR @ Sep 18 2019, 03:03 PM)
Recently I got terminated during my probation period. Does this mean that my next employer can do a background check on me to find out if I've been terminated if I sign the form that allows the company to do a background check on me? Will I have a lower employment chance if they find out that I got terminated then?
*
You can choose not to tell. Everything will be fine as long as it's kept within you and previous company. Is it a big company?
fapman
post Sep 18 2019, 07:14 PM

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QUOTE(KetamRR @ Sep 18 2019, 03:03 PM)
Recently I got terminated during my probation period. Does this mean that my next employer can do a background check on me to find out if I've been terminated if I sign the form that allows the company to do a background check on me? Will I have a lower employment chance if they find out that I got terminated then?
*
How long have you been working in that company?
3 months? 6 months?
If 3 months, just skipped it & your potential employer won’t know about it.
fapman
post Sep 18 2019, 07:15 PM

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QUOTE(Captain89 @ Sep 18 2019, 07:06 PM)
You can choose not to tell. Everything will be fine as long as it's kept within you and previous company. Is it a big company?
*
Big company also sometimes they never do background check with other company. True story.
ipohmali70
post Sep 18 2019, 08:55 PM

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QUOTE(KetamRR @ Sep 18 2019, 03:03 PM)
Recently I got terminated during my probation period. Does this mean that my next employer can do a background check on me to find out if I've been terminated if I sign the form that allows the company to do a background check on me? Will I have a lower employment chance if they find out that I got terminated then?
*
Well, if your next employer calls your previous employer, they'll find out for sure.

After that, awkward questions will follow.

Whether you get the job or not depends on how best you answer those awkward questions.


Captain89
post Sep 18 2019, 09:27 PM

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QUOTE(ipohmali70 @ Sep 18 2019, 08:55 PM)
Well, if your next employer calls your previous employer, they'll find out for sure.

After that, awkward questions will follow.

Whether you get the job or not depends on how best you answer those awkward questions.
*
Current employer can't call up previous employer when you don't give it to them
ipohmali70
post Sep 18 2019, 09:32 PM

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QUOTE(Captain89 @ Sep 18 2019, 09:27 PM)
Current employer can't call up previous employer when you don't give it to them
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How does the prospective employer find out about the performance and character of the candidate and then make decision to hire if he is not allowed to call up his current employer?
Captain89
post Sep 18 2019, 09:36 PM

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QUOTE(ipohmali70 @ Sep 18 2019, 09:32 PM)
How does the prospective employer find out about the performance and character of the candidate and then make decision to hire if he is not allowed to call up his current employer?
*
Place under probation again under new comapny and see the performance. Different company has different level of performance needed to be achieved. Why not right?
tishaban
post Sep 19 2019, 04:56 AM

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QUOTE(ipohmali70 @ Sep 18 2019, 09:32 PM)
How does the prospective employer find out about the performance and character of the candidate and then make decision to hire if he is not allowed to call up his current employer?
*
Interview? References? All those personality tests conducted by Willis Towers Watson and the like?
Some companies have 4-8 levels of interviews for example.


wayton
post Sep 19 2019, 03:45 PM

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QUOTE(fapman @ Sep 18 2019, 07:15 PM)
Big company also sometimes they never do background check with other company. True story.
*
Background check is important for those sensitive position, or high post, like banking (handle client's million of worth transaction each day, even ordinary bank cashier also handled quite a lot of money each day), or crucial position that can assess/process company confidential info.

Other normal position, there won't be too strict background check one.


fapman
post Sep 19 2019, 05:31 PM

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QUOTE(wayton @ Sep 19 2019, 03:45 PM)
Background check is important for those sensitive position, or high post, like banking (handle client's million of worth transaction each day, even ordinary bank cashier also handled quite a lot of money each day), or crucial position that can assess/process company confidential info.

Other normal position, there won't be too strict background check one.
*
Banking is more strict, I guess.
But it’s a different story for other industry.
Even management post also they didn’t do background check with other companies.
KetamRR P
post Sep 27 2019, 09:33 AM

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QUOTE(Captain89 @ Sep 18 2019, 07:06 PM)
You can choose not to tell. Everything will be fine as long as it's kept within you and previous company. Is it a big company?
*
apparently, i did not get terminated but my boss forced me to resign. it's a digital marketing agency based in vietnam. when i got the job, no training was given. i was just told to bring in sales. when i make a mistake, they scold me without any reason. when i asked if they could teach, they would get angry and tell me to learn on my own. hence, they forced me to resign. i am currently unemployed and looking for a job. if someone here has a job, please do let me know
fapman
post Sep 27 2019, 04:25 PM

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QUOTE(KetamRR @ Sep 27 2019, 09:33 AM)
apparently, i did not get terminated but my boss forced me to resign. it's a digital marketing agency based in vietnam. when i got the job, no training was given. i was just told to bring in sales. when i make a mistake, they scold me without any reason. when i asked if they could teach, they would get angry and tell me to learn on my own.hence, they forced me to resign. i am currently unemployed and looking for a job. if someone here has a job, please do let me know
*
Sounds like a shit company.
It’s better you left that organisation before it become a cancer in your life.

This post has been edited by fapman: Sep 27 2019, 04:26 PM
Vigilant
post Oct 7 2019, 04:49 PM

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Why CCRIS or CTOS is being checked for employment non related to banking sector.

How does this affect hiring process? People with bad credit score can't get a job or something?

This post has been edited by Vigilant: Oct 7 2019, 04:50 PM
I'm V-Kool
post Apr 8 2020, 10:04 AM

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Good topic here to discuss but seems like the TS is away?
By the way, any idea how to do a criminal background check such as their record, summon or even have crimical background as I'm trying to hire few lorry driver to work
Sammie7
post Apr 8 2020, 10:06 AM

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QUOTE(I'm V-Kool @ Apr 8 2020, 10:04 AM)
Good topic here to discuss but seems like the TS is away?
By the way, any idea how to do a criminal background check such as their record, summon or even have crimical background as I'm trying to hire few lorry driver to work
*
I tot HR usually can check with the authority? But I'm not sure how they did it.
yungkit14
post Apr 8 2020, 10:39 AM

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QUOTE(I'm V-Kool @ Apr 8 2020, 10:04 AM)
Good topic here to discuss but seems like the TS is away?
By the way, any idea how to do a criminal background check such as their record, summon or even have crimical background as I'm trying to hire few lorry driver to work
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this
https://www.blueumbrella.com/
I'm V-Kool
post Apr 8 2020, 11:31 AM

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QUOTE(yungkit14 @ Apr 8 2020, 11:39 AM)
This one standard too high, we just small LLP company anyway thanks for offering
I'm V-Kool
post Apr 8 2020, 11:35 AM

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QUOTE(Sammie7 @ Apr 8 2020, 11:06 AM)
I tot HR usually can check with the authority? But I'm not sure how they did it.
*
Probably will do a manual search with government agency such as

MYEG - Summon
Bankruptcy - Malaysia Department of Insolvency
Drug Abuse/Health Problem - Request simple medical check up
Criminal record - PDRM but how are we gonna do it manually?

* Just position for lorry driver

winkleman
post Apr 8 2020, 12:36 PM

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There was an user (ipohmali) who would call the HR of your current company to do a background check.. and of course, informing your HR that you are looking for a new job.

Be careful of companies as such.
kesvani
post Apr 8 2020, 02:28 PM

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QUOTE(winkleman @ Apr 8 2020, 12:36 PM)
There was an user (ipohmali) who would call the HR of your current company to do a background check.. and of course, informing your HR that you are looking for a new job.

Be careful of companies as such.
*
That guy ipohmali70. My tered enough to make him abandon his 6 star 11 year account. Guess my tered that day too much for her to bear. Kinda sad now as i miss his HR advice

This post has been edited by kesvani: Apr 8 2020, 02:28 PM
winkleman
post Apr 8 2020, 03:05 PM

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QUOTE(kesvani @ Apr 8 2020, 02:28 PM)
That guy ipohmali70. My tered enough to make him abandon his 6 star 11 year account. Guess my tered that day too much for her to bear. Kinda sad now as i miss his HR advice
*
Ya, though most of his advice was nonsense - he was a good at keeping the “jobs and career” segment alive.
kesvani
post Apr 8 2020, 04:08 PM

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QUOTE(winkleman @ Apr 8 2020, 03:05 PM)
Ya, though most of his advice was nonsense - he was a good at keeping the “jobs and career” segment alive.
*
But missed seeing him argue with fellow /k
Ordinary83
post Jun 9 2020, 05:28 PM

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Hi Expert here. Would like to ask.. in my previous 12 years of experiences in MNV never encounter to sign any PDPA before or after gotten the job. Right now , I go into a new MNC company for an interview and the interview went pretty well. Thus , finally this new company HR asking him to sign a PDPA form from the background screening company to check on my backgrounds. My questions is - I am not feeling well to allow them to check on mu background even I have nothing to hide.

My questions is - if I refuse to sign PDPA. Based on HR point of view , I will directly been drop from the new job offering ? Please share your expertise . Thanks.
Bearberry
post Jun 9 2020, 09:08 PM

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In my POV, an ethical way to conduct a background check is when the consent is attained/PDPA form is signed OR prior to job offer. By contacting the HR (unless the candidate actually gave the consent in the form but you know most of the time, candidates are not usually aware of the consequences) when the candidate is still serving the company, it doesn't seem like an ethical decision. It's just not right to indirectly break someone's rice bowl before the putting an offer on the table.

QUOTE(Ordinary83 @ Jun 9 2020, 05:28 PM)
Hi Expert here. Would like to ask.. in my previous 12 years of experiences in MNV never encounter to sign any PDPA before or after gotten the job. Right now , I go into a new MNC company for an interview and the interview went pretty well. Thus , finally this new company HR asking him to sign a PDPA form from the background screening company to check on my backgrounds. My questions is - I am not feeling well to allow them to check on mu background even I have nothing to hide.

My questions is - if I refuse to sign PDPA. Based on HR point of view , I will directly been drop from the new job offering ? Please share your expertise . Thanks.
*
Not an expert but I think it is not an issue for you to sign the PDPA form since you have nothing to hide. So why do you feel a sense of reluctance?

This post has been edited by Bearberry: Jun 9 2020, 09:08 PM
tishaban
post Jun 9 2020, 09:59 PM

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QUOTE(Ordinary83 @ Jun 9 2020, 05:28 PM)
Hi Expert here. Would like to ask.. in my previous 12 years of experiences in MNV never encounter to sign any PDPA before or after gotten the job. Right now , I go into a new MNC company for an interview and the interview went pretty well. Thus , finally this new company HR asking him to sign a PDPA form from the background screening company to check on my backgrounds. My questions is - I am not feeling well to allow them to check on mu background even I have nothing to hide.

My questions is - if I refuse to sign PDPA. Based on HR point of view , I will directly been drop from the new job offering ? Please share your expertise . Thanks.
*
Some companies especially financial institutions are required to do a background check, this is a regulation from Bank Negara.
For some financial institutions even manpower companies may have to submit background checks for the contractors they provide.
They will then have your personal data after the background check which means they are again required by law to ensure that there is signed PDPA.

Unfortunately if you refuse then you cannot be hired. Again this is from the perspective of financial institutions in Malaysia only

Ordinary83
post Jun 9 2020, 10:07 PM

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QUOTE(tishaban @ Jun 9 2020, 09:59 PM)
Some companies especially financial institutions are required to do a background check, this is a regulation from Bank Negara.
For some financial institutions even manpower companies may have to submit background checks for the contractors they provide.
They will then have your personal data after the background check which means they are again required by law to ensure that there is signed PDPA.

Unfortunately if you refuse then you cannot be hired. Again this is from the perspective of financial institutions in Malaysia only
*
Yes , For FIS ( Finance Company ) they have regulated the compulsory of background checking but in MNC it is first time requires that. If they confirm do offer job then they can do the screening after I joined but before gotten any offer it seems not right. haha!


PrincZe
post Jun 10 2020, 12:02 PM

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QUOTE(Ordinary83 @ Jun 9 2020, 05:28 PM)
Hi Expert here. Would like to ask.. in my previous 12 years of experiences in MNV never encounter to sign any PDPA before or after gotten the job. Right now , I go into a new MNC company for an interview and the interview went pretty well. Thus , finally this new company HR asking him to sign a PDPA form from the background screening company to check on my backgrounds. My questions is - I am not feeling well to allow them to check on mu background even I have nothing to hide.

My questions is - if I refuse to sign PDPA. Based on HR point of view , I will directly been drop from the new job offering ? Please share your expertise . Thanks.
*
yes, from HR you are not willing to sign mean u have something to hide. that's what they will think.

because it deviates from their standard of employees signing it. and background check is a must for them.

they will do standard background check, so dont worry if got nothing to hide
9m2w
post Jun 10 2020, 12:46 PM

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QUOTE(kesvani @ Apr 8 2020, 02:28 PM)
That guy ipohmali70. My tered enough to make him abandon his 6 star 11 year account. Guess my tered that day too much for her to bear. Kinda sad now as i miss his HR advice
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So it was you that exposed his a**? What a pompous douche. I respect the way he build up his business without a degree but maintaining it as a sole proprietorship, resting on his laurels and thinking he knows it all with only a DOSH Competent Persons certification and taking out his insecurities on interns doesnt strike me as leader material for me. Hope youre reading this Ipohmali.


QUOTE(Ordinary83 @ Jun 9 2020, 10:07 PM)
Yes , For FIS ( Finance Company ) they have regulated the compulsory of background checking but in MNC it is first time requires that. If they confirm do offer job then they can do the screening after I joined but before gotten any offer it seems not right. haha!
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I believe that companies did discreetly do a background check before the PDPA was enforced. Now that the Act is already enforced, MNCs are obligated to inform you I guess. Smaller companies might still sneakily do it behind your back. BTW if you are going to give consent may I suggest privatising your social media postings if you have not done so. I know a lady who told me the service provider her co engages actually screens social media activity.

This post has been edited by 9m2w: Jun 10 2020, 01:03 PM
DoomCognition
post Jun 10 2020, 01:40 PM

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QUOTE(tishaban @ Jun 9 2020, 09:59 PM)
Some companies especially financial institutions are required to do a background check, this is a regulation from Bank Negara.
For some financial institutions even manpower companies may have to submit background checks for the contractors they provide.
They will then have your personal data after the background check which means they are again required by law to ensure that there is signed PDPA.

Unfortunately if you refuse then you cannot be hired. Again this is from the perspective of financial institutions in Malaysia only
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Exactly... but even without PDPA, people in the industry can easily find out your work history. Those who mention no need to tell the work history will definitely not be hired in Finance sector. Trustworthiness and integrity is the most important there.

I see no reason why as there is a need to hide work history. You may not want to reveal all, but sufficient info needs to be given. If I were the employer, I will definitely strike out people who are reluctant to provide job history. It's likely that person is fake.

Having said that, asking for EPF is really too much. Financial history is a complete different story. I personally disagree with the practice, but given that the industry is practicing it, the best one can do imo is to negotiate not based on it. Ultimately, HR will still request for it for "documentation purpose".
daimon
post Aug 27 2020, 08:31 PM

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QUOTE(I'm V-Kool @ Apr 8 2020, 10:04 AM)
Good topic here to discuss but seems like the TS is away?
By the way, any idea how to do a criminal background check such as their record, summon or even have crimical background as I'm trying to hire few lorry driver to work
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lately i interviewed with a company, and they use 3rd party to check my background (on criminal)

and i need to sign a letter for them to do it
daimon
post Aug 27 2020, 08:33 PM

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QUOTE(Ordinary83 @ Jun 9 2020, 05:28 PM)
Hi Expert here. Would like to ask.. in my previous 12 years of experiences in MNV never encounter to sign any PDPA before or after gotten the job. Right now , I go into a new MNC company for an interview and the interview went pretty well. Thus , finally this new company HR asking him to sign a PDPA form from the background screening company to check on my backgrounds. My questions is - I am not feeling well to allow them to check on mu background even I have nothing to hide.

My questions is - if I refuse to sign PDPA. Based on HR point of view , I will directly been drop from the new job offering ? Please share your expertise . Thanks.
*
i understand your feeling cos i experience some too

there is this company wanan do background check but on criminal part, ccris and ctos which i am okay
babygrand123
post Aug 28 2020, 10:38 AM

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It happen to me before so no harm to let them background check !
neverest8
post Aug 28 2020, 04:22 PM

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Thanks for this guide. From my experience, one employer usually tell me that they will call my referee stated in the employment form to find out what kind of worker am I.
daisiesdontdoit92
post Aug 29 2020, 02:31 AM

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Some companies also doing Social Media Background Check. Careful what you write on Lowyat haha.
https://applya.com/employment-screening/how...ck-on-yourself/
fapman
post Aug 29 2020, 03:45 AM

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QUOTE(daisiesdontdoit92 @ Aug 29 2020, 02:31 AM)
Some companies also doing Social Media Background Check. Careful what you write on Lowyat haha.
https://applya.com/employment-screening/how...ck-on-yourself/
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How do they know if use different email & username?
daisiesdontdoit92
post Aug 29 2020, 04:15 AM

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QUOTE(fapman @ Aug 29 2020, 03:45 AM)
How do they know if use different email & username?
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I'm sure they say that's trade secret, but one professional background search company wrote this on its website:

"Most nefarious individuals are adept at covering their tracks on social media. Their favorite trick is having multiple accounts under different names. Without detailed investigations, you can fail to detect the truth about them."

"At xxxxxxxxx, we have the tools for conducting exhaustive social media background checks. We cross-check all information across social media platforms and even non-social media sources. In the end, we provide you with a comprehensive review of an applicant." https://crimcheck.net/services/social-media...kground-checks/

Also when you sign up for one website you probably associate that with another email or phone # you use. They might connected together.
CtashKies
post Oct 2 2020, 01:05 PM

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Hi, I feel so dumb now. Perhaps some may think this not ethical of me, regardless just wanna ask, how can an institute/ organisation tell if an individual is employed or jobless? I wanna enroll into a course but the course is free only to jobless individuals, I didn't think about that and declaredt that I'm employed, so can't get it for free. Felling so stupid bcz no way the institute can check right? 😭😭😭

This post has been edited by CtashKies: Oct 2 2020, 04:59 PM
fapman
post Oct 2 2020, 02:29 PM

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I’m just curious how your employer can do a background check on you about your previous employment. What kind of info they can dig about you. Can they check whether you have been terminated from your job or resign? I’m curious because all these under PDPA. So, I’m not sure how far they can go in terms of background checking.
Redshelf411
post Oct 4 2020, 03:18 PM

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QUOTE(cubicc @ Jun 15 2018, 01:42 AM)

Q2: Who and what does the future employer usually prompted when they have come in contact with my previous employment companies?
Ans: They will usually contact the Human Resource dept of your company or the director of the company (if it is a small company without HR dept) to verify your employment history as below;
- Base salary and allowances
- Employment period
- Character and work ethics
- Resignation/termination
- Any restriction on future employment set by the previous employer
- Will your previous company reemploy you in future?


*
I feel like this is rather "mixed" tbh. On some employment forms when they hire you, there's a part where they asked if they can contact your previous employers (for any purposes regarding your work period with them). You can choose to tick the "no" option but who knows if they will or will not call them up. Still unsure about this tbh.
Redshelf411
post Oct 4 2020, 03:20 PM

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QUOTE(fapman @ Oct 2 2020, 02:29 PM)
I’m just curious how your employer can do a background check on you about your previous employment. What kind of info they can dig about you. Can they check whether you have been terminated from your job or resign? I’m curious because all these under PDPA. So, I’m not sure how far they can go in terms of background checking.
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Exactly right? My last company wasn't able to pay our salaries in all honesty. But they want all of us to submit resignation letters so they don't have to pay severance benefits.

I told my new, current boss about this but I don't see what's the use of it when he claims that he's "good friends with my ex-boss and were ex-classmates since middle school". Its just him implying he can call him anytime and ask, even if they are out for limteh and whatever. They can always drop it during "casual talks".

This post has been edited by Redshelf411: Oct 4 2020, 03:21 PM
CtashKies
post Oct 20 2020, 11:25 PM

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QUOTE(CtashKies @ Oct 2 2020, 02:05 PM)
Hi, I feel so dumb now. Perhaps some may think this not ethical of me, regardless just wanna ask, how can an institute/ organisation tell if an individual is employed or jobless? I wanna enroll into a course but the course is free only to jobless individuals, I didn't think about that and declaredt that I'm employed, so can't get it for free. Felling so stupid bcz no way the institute can check right? 😭😭😭
*
Hi guys, I mean can an organization or institute tell if an individual is employed or jobless? If yes, they check from where? EIS? Any sifu or industry expert can enlighten me on this? Thanks cry.gif
ShuaiDoi P
post Jan 3 2021, 05:47 PM

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Hi, what if I wish to set-up a startup company, and I wish to keep it as a secret from my employer? The startup company does not operate in the same field as my employer company, so there is no conflict of interest. It is required for all employee to disclose any side business to the company though, but I would like to keep it as a secret, would like to keep a very low profile and also wouldn't like to answer any question.

Can the employer check if I am the shareholder of any company or if I own any company through any channel?
kesvani
post Jan 3 2021, 10:41 PM

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QUOTE(ShuaiDoi @ Jan 3 2021, 05:47 PM)
Hi, what if I wish to set-up a startup company, and I wish to keep it as a secret from my employer? The startup company does not operate in the same field as my employer company, so there is no conflict of interest. It is required for all employee to disclose any side business to the company though, but I would like to keep it as a secret, would like to keep a very low profile and also wouldn't like to answer any question.

Can the employer check if I am the shareholder of any company or if I own any company through any channel?
*
Of course can check. Just buy SSM infor for 25 already can know who owner or director
ShuaiDoi P
post Jan 4 2021, 08:51 PM

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QUOTE(kesvani @ Jan 3 2021, 10:41 PM)
Of course can check. Just buy SSM infor for 25 already can know who owner or director
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But that is if the employer knows my company name isn't it?
Search SSM for company name and receive info for that particular company details.
Can the ssm search individual name and check if that individual is the owner or director of any company?
fapman
post Jan 4 2021, 09:48 PM

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QUOTE(ShuaiDoi @ Jan 3 2021, 05:47 PM)
Hi, what if I wish to set-up a startup company, and I wish to keep it as a secret from my employer? The startup company does not operate in the same field as my employer company, so there is no conflict of interest. It is required for all employee to disclose any side business to the company though, but I would like to keep it as a secret, would like to keep a very low profile and also wouldn't like to answer any question.

Can the employer check if I am the shareholder of any company or if I own any company through any channel?
*
How long have you been with this company?
If you have been there for quite some time, you can ignore if there’s no obligation for you to declare your side business to your employer.
But if you’re in a banking line, be very careful though & they might find about it coz they will check all of their employees background thoroughly either new or old employees.
They’ll know if you are a shareholder in another company or you have a case in court.
ShuaiDoi P
post Jan 5 2021, 02:51 PM

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QUOTE(fapman @ Jan 4 2021, 09:48 PM)
How long have you been with this company?
If you have been there for quite some time, you can ignore if there’s no obligation for you to declare your side business to your employer.
But if you’re in a banking line, be very careful though & they might find about it coz they will check all of their employees background thoroughly either new or old employees.
They’ll know if you are a shareholder in another company or you have a case in court.
*
How do they know if I am a shareholder of a company? Is there a channel they can find out?
fapman
post Jan 5 2021, 06:23 PM

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QUOTE(ShuaiDoi @ Jan 5 2021, 02:51 PM)
How do they know if I am a shareholder of a company? Is there a channel they can find out?
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For banks, I’m not sure but my sis-in-law works in banks & she got call up by her employer regarding her business partnership and they require her to remove her name from SSM.
ShuaiDoi P
post Jan 5 2021, 10:12 PM

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QUOTE(fapman @ Jan 5 2021, 06:23 PM)
For banks, I’m not sure but my sis-in-law works in banks & she got call up by her employer regarding her business partnership and they require her to remove her name from SSM.
*
Wow, that is some serious shit.
Perhaps her business partnership is operating in the same field as her employer? Does her business have something to do with credit line? and hence there is a conflict of interest?
If not, what gives the the right to force your sis in law to remove her name from SSM?
fapman
post Jan 6 2021, 02:10 AM

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QUOTE(ShuaiDoi @ Jan 5 2021, 10:12 PM)
Wow, that is some serious shit.
Perhaps her business partnership is operating in the same field as her employer? Does her business have something to do with credit line? and hence there is a conflict of interest?
If not, what gives the the right to force your sis in law to remove her name from SSM?
*
Not in the same line. Totally different industry.
Some companies especially banks have a very strict guidelines for their employees. It’s simple. If you want to work with them, do as they say. If you still wanna continue with your side business, you may as well please to resign. I believe it’s written in the black & white documents when you accept the job offer. That’s why they have the rights to require this kind of thing since you already accepted their t&c to work there. And nothing much you can do if you are fired from the job even if you take it up to the court.
phil-
post Feb 15 2021, 03:56 PM

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Hi can anyone pls help me to answer this:

1)When usually the background check will be done? Before the company give the offer letter or after?
2)What if I lie during my application e.g. I put my current salary high
3)Can future employer check about my current salary/epf record. Or when I joined them, can they track my past epf record?
4)Can my HR disclose my payslip if future employer contact my current employer?
LarryPizzaGuy
post Feb 15 2021, 04:21 PM

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QUOTE(phil- @ Feb 15 2021, 03:56 PM)
Hi can anyone pls help me to answer this:

1)When usually the background check will be done? Before the company give the offer letter or after?
[Larry] Yes, your employer may perform background check on you before or after offer letter.

2)What if I lie during my application e.g. I put my current salary high
[Larry] You must be able to prove to the employer that you are worth the salary you are asking for.
Yes, the employer is able to request for your pay slip from your previous employment, however it is up to you to decide whether to disclose your previous pay information.

My advise, don't lie.


3)Can future employer check about my current salary/epf record. Or when I joined them, can they track my past epf record?
[Larry]The answer to your question is written on the 1st page of this thread.

4)Can my HR disclose my payslip if future employer contact my current employer?
[Larry]The answer to your question is written on the 1st page of this thread.
*
Answer above.

This post has been edited by LarryPizzaGuy: Feb 15 2021, 04:22 PM
patricktoh
post Feb 15 2021, 08:42 PM

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QUOTE(phil- @ Feb 15 2021, 03:56 PM)
Hi can anyone pls help me to answer this:

1)When usually the background check will be done? Before the company give the offer letter or after?
2)What if I lie during my application e.g. I put my current salary high
3)Can future employer check about my current salary/epf record. Or when I joined them, can they track my past epf record?
4)Can my HR disclose my payslip if future employer contact my current employer?
*
You lie, you die. brows.gif You should have keep current salary P&C instead of faking it. Good luck.
phil-
post Feb 16 2021, 09:56 AM

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QUOTE(patricktoh @ Feb 15 2021, 08:42 PM)
You lie, you die.  brows.gif  You should have keep current salary P&C instead of faking it. Good luck.
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So how to answer let say the company insist to know my salary? I know the salary should be P&C. I think all company's policy is not to disclose your salary.
proJay
post Feb 16 2021, 11:52 AM

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QUOTE(phil- @ Feb 16 2021, 09:56 AM)
So how to answer let say the company insist to know my salary? I know the salary should be P&C. I think all company's policy is not to disclose your salary.
*
Can you brief us some background of your case?
1. Are you in the midst of applying the job? Or you already in new company and haven't pass probation?
2. Regarding company insist want to know your salary. HR request your payslip or request you to show your epf by login to i-Akaun?
3. Did you sign any consent letter?

patricktoh
post Feb 16 2021, 04:40 PM

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QUOTE(phil- @ Feb 16 2021, 09:56 AM)
So how to answer let say the company insist to know my salary? I know the salary should be P&C. I think all company's policy is not to disclose your salary.
*
You could insist remain P&C or say wait until LO is signed. If you can't hold the pressure then just tell the truth. Lying would not make any good for you.
phil-
post Feb 16 2021, 05:59 PM

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QUOTE(proJay @ Feb 16 2021, 11:52 AM)
Can you brief us some background of your case?
1. Are you in the midst of applying the job? Or you already in new company and haven't pass probation?
2. Regarding company insist want to know your salary. HR request your payslip or request you to show your epf by login to i-Akaun?
3. Did you sign any consent letter?
*
1.Not for now. I am enjoying my time with my current company. biggrin.gif Just that I have friend of a friend who is HR and she said that for all candidates she will ask them to tell her/manager their current salary during interview/in application form because of the company "standard process". She said it is required to know the market salary and for future hiring. I don't want to ask panjang2 as I am barely know her. That is why I'm wondering what if the candidate don't want to tell HR their salary. Can HR still know about it? Because from my perspective, I think it is not fair to the candidate. Sometimes they just do the interview just to survey the market salary. Very pity to those who put high hope. sweat.gif

2.I think just verbal. Not to that extent.

3.I am just asking. Didn't apply any job for now.
billizai P
post Feb 26 2021, 06:01 PM

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QUOTE(cubicc @ Jun 16 2018, 10:44 PM)
Yes, of course and it will be done with your permission. Your future employer will have to put in a request for you to sign off a PDPA release form, otherwise your employer(s) from the past will risked being taken to the court by breaching the PDPA act 2010.
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i have sign this form for ctos, can use for employment background check?
KopiMalaysiano
post Feb 27 2021, 09:07 AM

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Thanks. I encourage people to work hard to get recommendations from their bosses before moving on
steph112
post May 3 2021, 05:45 PM

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Currently I am waiting for background check which is still pending. I know it is still processing cause they did contact my previous supervisor (which is my 3rd job). And they contacted me to ask for my second job employer contact info. I have gave them as well. Today they contacted me again and ask for my first job HR contact info. I have 4 jobs in 7 years. Last week HR did called me to ask the reason why am I changing job so frequently. After I explained to her the reason, she proceed to discuss salary that she can offer and when can I start. She also told me currently pending background check and HR manager approval.

So I am wondering will my past job affect my employment approval? When they called my first job HR, do you think they can answer their question correctly as it has been 7 years. I am very worry and overthinking as I have high expectation and would really want the job.
fapman
post May 3 2021, 11:08 PM

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QUOTE(steph112 @ May 3 2021, 05:45 PM)
Currently I am waiting for background check which is still pending. I know it is still processing cause they did contact my previous supervisor (which is my 3rd job). And they contacted me to ask for my second job employer contact info. I have gave them as well. Today they contacted me again and ask for my first job HR contact info. I have 4 jobs in 7 years. Last week HR did called me to ask the reason why am I changing job so frequently. After I explained to her the reason, she proceed to discuss salary that she can offer and when can I start. She also told me currently pending background check and HR manager approval.

So I am wondering will my past job affect my employment approval? When they called my first job HR, do you think they can answer their question correctly as it has been 7 years. I am very worry and overthinking as I have high expectation and would really want the job.
*
Which company is this? Seldom see company will do a very thorough background check. Usually they’ll just contact the references that you provide to them in the application form. And even though they contact your first job HR, they’ll only get a very basic information about your employment there. Mostly about the dates of employment, how long you have been there & probably if they’ll hire you back in the future. Unless if you’re lying about your employment duration, probably that could be a problem to you.
miyakochan89
post May 3 2021, 11:18 PM

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QUOTE(fapman @ Jan 4 2021, 09:48 PM)
How long have you been with this company?
If you have been there for quite some time, you can ignore if there’s no obligation for you to declare your side business to your employer.
But if you’re in a banking line, be very careful though & they might find about it coz they will check all of their employees background thoroughly either new or old employees.
They’ll know if you are a shareholder in another company or you have a case in court.
*
QUOTE(ShuaiDoi @ Jan 5 2021, 10:12 PM)
Wow, that is some serious shit.
Perhaps her business partnership is operating in the same field as her employer? Does her business have something to do with credit line? and hence there is a conflict of interest?
If not, what gives the the right to force your sis in law to remove her name from SSM?
*
Yes this is true for Financial Institutions. The checking is very strict and thorough, including your financial records.
It's under the mandate of Bank Negara.

steph112
post May 4 2021, 12:16 AM

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QUOTE(fapman @ May 3 2021, 11:08 PM)
Which company is this? Seldom see company will do a very thorough background check. Usually they’ll just contact the references that you provide to them in the application form. And even though they contact your first job HR, they’ll only get a very basic information about your employment there. Mostly about the dates of employment, how long you have been there & probably if they’ll hire you back in the future. Unless if you’re lying about your employment duration, probably that could be a problem to you.
*
it is a financial institution. So far all the information given is correct la. Just first time go through such thorough check makes me worry.
fapman
post May 4 2021, 12:59 AM

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QUOTE(steph112 @ May 4 2021, 12:16 AM)
it is a financial institution. So far all the information given is correct la. Just first time go through such thorough check makes me worry.
*
Oh no wonder la so detail.
If you have nothing to hide, then it shouldn't be an issue.

shodan11
post May 4 2021, 05:35 AM

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I'm also currently under background check, has been over 2 weeks & making me nervous. sweat.gif From FI as well. Probably gonna follow up today.

This post has been edited by shodan11: May 4 2021, 05:36 AM
steph112
post May 4 2021, 12:22 PM

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Today i just realized the starting month of my first job is wrong. It should be May but i written as Mar. So i quickly called HR about this and she said I can email the updated resume to her. Hopefully this does not affect anything.
steph112
post May 4 2021, 02:59 PM

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QUOTE(shodan11 @ May 4 2021, 05:35 AM)
I'm also currently under background check, has been over 2 weeks & making me nervous. sweat.gif From FI as well. Probably gonna follow up today.
*
Update us how was it. smile.gif
shodan11
post May 5 2021, 10:16 PM

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QUOTE(steph112 @ May 4 2021, 02:59 PM)
Update us how was it.  smile.gif
*
Haihz.. no reply yet from the HR. I just hope the hiring process will go smoothly. Already went for medical check up 2 weeks ago issued by the company. Got a call from a third party checker to verify/ask about my academic credentials a day after the check up. From my colleague (who rejected same offer/position), the whole process might take like 1 month or so. The hiring manager was also enthusiastic last time.

I interviewed on April 8th.

fapman
post May 5 2021, 11:25 PM

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QUOTE(steph112 @ May 4 2021, 12:22 PM)
Today i just realized the starting month of my first job is wrong. It should be May but i written as Mar. So i quickly called HR about this and she said I can email the updated resume to her. Hopefully this does not affect anything.
*
Shouldn’t be an issue unless if the hiring manager or HR super kancheong about that.
steph112
post May 6 2021, 12:12 PM

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QUOTE(shodan11 @ May 5 2021, 10:16 PM)
Haihz.. no reply yet from the HR. I just hope the hiring process will go smoothly. Already went for medical check up 2 weeks ago issued by the company. Got a call from a third party checker to verify/ask about my academic credentials a day after the check up. From my colleague (who rejected same offer/position), the whole process might take like 1 month or so. The hiring manager was also enthusiastic last time.

I interviewed on April 8th.
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That's really long. If after a month still no sound from them, I think you can give them a call. I was interviewed on 16th Apr. I guess I have to wait till after Raya then.
steph112
post May 6 2021, 12:13 PM

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QUOTE(fapman @ May 5 2021, 11:25 PM)
Shouldn’t be an issue unless if the hiring manager or HR super kancheong about that.
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Ya, she sound calm and didn't question anything
Michael_Light
post May 6 2021, 01:16 PM

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Its a norm for FI industry background check to take up to 3 weeks, as they need to get your previous company to revert that you have no misconsuct and so on..
shodan11
post May 7 2021, 06:58 PM

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QUOTE(steph112 @ May 6 2021, 12:12 PM)
That's really long. If after a month still no sound from them, I think you can give them a call. I was interviewed on 16th Apr. I guess I have to wait till after Raya then.
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Got a call this morning, delay due to need many levels of approval. I guess that's the norm in FI. HR already briefed on the benefits & salary discussion. Will ready a final offer next week/just after Raya holiday.

steph112
post May 7 2021, 08:41 PM

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QUOTE(shodan11 @ May 7 2021, 06:58 PM)
Got a call this morning, delay due to need many levels of approval. I guess that's the norm in FI. HR already briefed on the benefits & salary discussion. Will ready a final offer next week/just after Raya holiday.
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That's great! Congratulations 😊😊
shodan11
post May 7 2021, 09:16 PM

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QUOTE(steph112 @ May 7 2021, 08:41 PM)
That's great! Congratulations 😊😊
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Hey, you too. All the best in future endeavors 😁
steph112
post May 18 2021, 01:55 PM

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Just an update from my end. I have received and accepted the offer letter yesterday. Thanks to those who replied. biggrin.gif

This post has been edited by steph112: May 18 2021, 01:56 PM
visual
post Jun 7 2021, 03:34 PM

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hi everyone.. wanna ask you all opinion on this

l resigned and accepted an offer from this new company
3rd party company doing the background check.. and they want me to provide (for the last 4/5 companies that l work)

1. resignation acceptance letter
2. release letter
which of course l don't have.. usually, l send my resignation letter via email.. the company hr will do the necessary process
serve my notice period.. on my last day l give back all my stuff.. that's about it
besides, none of the companies that l join asking for this

3. offer letter
l said no to this too.. anyhow, can they really ask for this?

as a result of not providing those item 1,2,3.. will the new company still hire me?




vanillapire
post Jun 7 2021, 03:37 PM

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QUOTE(visual @ Jun 7 2021, 03:34 PM)
hi everyone.. wanna ask you all opinion on this

l resigned and accepted an offer from this new company
3rd party company doing the background check.. and they want me to provide (for the last 4/5 companies that l work)

1. resignation acceptance letter
2. release letter
which of course l don't have.. usually, l send my resignation letter via email.. the company hr will do the necessary process
serve my notice period.. on my last day l give back all my stuff.. that's about it
besides, none of the companies that l join asking for this

3. offer letter
l said no to this too.. anyhow, can they really ask for this?

as a result of not providing those item 1,2,3.. will the new company still hire me?
*
It is for them to check.. not seeking easy way out

fapman
post Jun 7 2021, 03:42 PM

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QUOTE(visual @ Jun 7 2021, 03:34 PM)
hi everyone.. wanna ask you all opinion on this

l resigned and accepted an offer from this new company
3rd party company doing the background check.. and they want me to provide (for the last 4/5 companies that l work)

1. resignation acceptance letter
2. release letter
which of course l don't have.. usually, l send my resignation letter via email.. the company hr will do the necessary process
serve my notice period.. on my last day l give back all my stuff.. that's about it
besides, none of the companies that l join asking for this

3. offer letter
l said no to this too.. anyhow, can they really ask for this?

as a result of not providing those item 1,2,3.. will the new company still hire me?
*
Doesn’t make sense for them to ask for those items especially item 1 & 2 for jobs that you have left for many years. If for recent past employer, probably it make more sense to have those stuffs. And they can easily check with your previous employer with regards to your employment duration.
JakkReaper
post Sep 4 2021, 10:26 AM

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Remove

This post has been edited by JakkReaper: Sep 4 2021, 11:33 AM
hustlingsalaryman
post Sep 4 2021, 02:25 PM

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QUOTE(visual @ Jun 7 2021, 03:34 PM)
hi everyone.. wanna ask you all opinion on this

l resigned and accepted an offer from this new company
3rd party company doing the background check.. and they want me to provide (for the last 4/5 companies that l work)

1. resignation acceptance letter
2. release letter
which of course l don't have.. usually, l send my resignation letter via email.. the company hr will do the necessary process
serve my notice period.. on my last day l give back all my stuff.. that's about it
besides, none of the companies that l join asking for this

3. offer letter
l said no to this too.. anyhow, can they really ask for this?

as a result of not providing those item 1,2,3.. will the new company still hire me?
*
usually only after background check, only the new company will issue the official employment contract (offer letter), no?

why would you want to resign and then potentially fail the background check. they should have done it before offering you the new role.
RigerZ
post Sep 8 2021, 04:21 PM

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QUOTE(cubicc @ Jun 15 2018, 01:42 AM)
---
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Hi TS, is a hiring company able to retrieve information about a candidate's past interviews?

I once had an interview with Comp A in late 2019 but later declined the offer, then in late 2020 I had an interview with Comp B and I was shocked that they knew about my interview with A and my subsequent decline.
Mavik
post Oct 8 2021, 09:18 PM

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QUOTE(Judashow @ Oct 7 2021, 12:52 AM)
Can hiring company find out past pay?
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Only with your consent (it's the same consent they will ask you to sign for the background check). They will also find out if you lied about it as well. Depending on the hiring company, but for financial institutions they will check your past employment and to make sure that what you said is not a lie. I have seen cases where the payslip and documents were forged and the candidate was rejected due to lying.
LemonHoneyIce
post Oct 11 2021, 12:48 PM

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Congratulations TS
RavagerX
post Oct 27 2021, 11:59 AM

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Hi, a question. What should be the correct flow of things?
In my impression, the ideal scenario would be

1. HR say will conduct background check, then;
2. After check, send and sign offer
3. Resign from current company

But in reality it doesn't always happen in this sequence. So, what happen if they send out offer first and asked you to resign after signing, but background check raise some issue with the new employer?

Or even possible - background check go and contact current employer even though I said no. (cos don't want them to know i'm looking out new job)

This post has been edited by RavagerX: Oct 27 2021, 12:00 PM
Mavik
post Oct 27 2021, 01:53 PM

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QUOTE(RavagerX @ Oct 27 2021, 11:59 AM)
Hi, a question. What should be the correct flow of things?
In my impression, the ideal scenario would be

1. HR say will conduct background check, then;
2. After check, send and sign offer
3. Resign from current company

But in reality it doesn't always happen in this sequence. So, what happen if they send out offer first and asked you to resign after signing, but background check raise some issue with the new employer?

Or even possible - background check go and contact current employer even though I said no. (cos don't want them to know i'm looking out new job)
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Very rarely that is the case unless that candidate has a criminal record especially if the hiring firm is a bank or financial institution. Usually, the contractor 3rd party agencies who conduct these background checks know not to alert the existing company. Also, some companies have a dedicated team to handle background check requests as well especially banks. But in true honesty, the ideal scenario is the best choice to do it and that in the offer letter, there would be a clause that only hirable upon successful completion of the background check.
RigerZ
post Oct 29 2021, 09:24 PM

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QUOTE(RigerZ @ Sep 8 2021, 04:21 PM)
is a hiring company able to retrieve information about a candidate's past interviews?

I once had an interview with Comp A in late 2019 but later declined the offer, then in late 2020 I had an interview with Comp B and I was shocked that they knew about my interview with A and my subsequent decline.
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Anybody has an answer?
blu3gyrl
post Oct 30 2021, 08:53 PM

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QUOTE(Judashow @ Oct 7 2021, 12:52 AM)
Can hiring company find out past pay?
*
Yes they can. For a company to do a background check on you, they will need your signed consent first though. They can check any information that is on your employee file.

I've handled verifications of ex employees of my company. Things asked were like date of joining, last date, position title, last drawn salary, reporting manager, disciplinary issues if any, etc.

So moral of the story is don't lie to your future employers.
blu3gyrl
post Oct 30 2021, 09:04 PM

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QUOTE(Mavik @ Oct 8 2021, 09:18 PM)
Only with your consent (it's the same consent they will ask you to sign for the background check). They will also find out if you lied about it as well. Depending on the hiring company, but for financial institutions they will check your past employment and to make sure that what you said is not a lie. I have seen cases where the payslip and documents were forged and the candidate was rejected due to lying.
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Hmm I was just wondering. I had an ex employee put another person (A) as her reporting manager, instead of her actual reporting manager. Would this affect that person's chances with the prospective company? Banking industry. She was a good employee, just don't know why she so silly decided it's a good idea to lie about her reporting manager. Sigh, hope she doesn't lose out on this opportunity due to this silly mistake.

This post has been edited by blu3gyrl: Oct 30 2021, 09:05 PM
Asurada
post Oct 30 2021, 09:17 PM

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QUOTE(cubicc @ Jun 15 2018, 01:42 AM)
I have come across a significant number of inquiries pertaining to employment background check by future employer and surprisingly, I found out there are more idiots who offers dumb advice like "why would you lie to your future employer in the first place" or "there is nothing to fear of if you were to reveal the truth" rather than to address the question in the most satisfying manner.

I will try my best to answer all of the FAQ based on my knowledge as to address the matter above.

Q1: Will my future employer find out about my past employment without my knowledge?
Ans: The answer is no as there are Personal Data Protection Act, 2010 (PDPA) to prevent your past employment information being shared. However, it can be made possible if you have signoff the PDPA release form to your future employer. Candidates are also requested by the future employer to inform the HR dept from their past few companies with regards to the employment background check excercise. 

Q2: Who and what does the future employer usually prompted when they have come in contact with my previous employment companies?
Ans: They will usually contact the Human Resource dept of your company or the director of the company (if it is a small company without HR dept) to verify your employment history as below;
- Base salary and allowances
- Employment period
- Character and work ethics
- Resignation/termination
- Any restriction on future employment set by the previous employer
- Will your previous company reemploy you in future?

Q3: Can they check my past contribution to EPF via EPF Dept or my past employment via Human Resource Ministry (Jabatan Tenaga Kerja Malaysia)?
Ans: Fortunately no as all information from these departments are private & confidential.

Q4: Can my future employer make a request to view my EPF statement?
Ans: To view your EPF statement is no difference than to view your personal bank account statement or passbook. It is obvious your future employer has serious trust issue and I would strongly recommend for the candidate to abandon the job application.

If any of the forumers  has questions of the above matter, feel free to drop me a line via this thread.
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I think the Q3 part, you already have reviewed it as you need to submit your payslip as 1 of the document for your hiring process, which has stated the amount deduct for your EPF.
Mavik
post Oct 31 2021, 08:36 AM

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QUOTE(blu3gyrl @ Oct 30 2021, 09:04 PM)
Hmm I was just wondering. I had an ex employee put another person (A) as her reporting manager, instead of her actual reporting manager. Would this affect that person's chances with the prospective company? Banking industry. She was a good employee, just don't know why she so silly decided it's a good idea to lie about her reporting manager. Sigh, hope she doesn't lose out on this opportunity due to this silly mistake.
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It isn't a 100% dealbreaker but HR would highlight this to the hiring manager and it is up to the hiring manager to make the decision. It isn't uncommon but usually if they are willing to lie about things, it raises a red flag. More so in particular in the banking industry where honesty and integrity are of extreme importance. You wouldn't want your bank teller or people handling your money to be dishonest right? The silly mistake is just another excuse to lie, there will definitely be underlying causes. The simplest thing is to just remove the reference or clearly state any sort of past history.
moomoosky
post Nov 1 2021, 07:25 AM

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QUOTE(steph112 @ May 18 2021, 01:55 PM)
Just an update from my end. I have received and accepted the offer letter yesterday. Thanks to those who replied.  biggrin.gif
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How long the whole process?
blu3gyrl
post Nov 1 2021, 09:20 AM

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QUOTE(Mavik @ Oct 31 2021, 08:36 AM)
It isn't a 100% dealbreaker but HR would highlight this to the hiring manager and it is up to the hiring manager to make the decision. It isn't uncommon but usually if they are willing to lie about things, it raises a red flag. More so in particular in the banking industry where honesty and integrity are of extreme importance. You wouldn't want your bank teller or people handling your money to be dishonest right? The silly mistake is just another excuse to lie, there will definitely be underlying causes. The simplest thing is to just remove the reference or clearly state any sort of past history.
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You've got a very good point. The "silly mistake to lie" probably has other underlying causes. I wouldn't hire if I was the hiring manager coz I will wonder to what extent would she consider no big deal to lie about. And I think that this bank also done a verbal reference check with the fake reporting manager too. So it's 2 former employees' reputation that got hit - the one who lied about her reporting manager, and the fake reporting manager who claimed to be her reporting manager.

If that bank hires her anyway, I'd be questioning that bank's hiring process and move my money to another bank 😂

This post has been edited by blu3gyrl: Nov 1 2021, 10:06 AM
xiaojin3308
post Nov 9 2021, 03:25 PM

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QUOTE(moomoosky @ Nov 1 2021, 07:25 AM)
How long the whole process?
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i just submitted my statutory declaration last week and submitted resignation as well to my current company. the manager eager to recruit me and my CTOS is clean. so how long does it takes for HR to produce an offer letter to me?
Mavik
post Nov 9 2021, 03:29 PM

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QUOTE(xiaojin3308 @ Nov 9 2021, 03:25 PM)
i just submitted my statutory declaration last week and submitted resignation as well to my current company. the manager eager to recruit me and my CTOS is clean. so how long does it takes for HR to produce an offer letter to me?
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About a week or two depending on the level, approved pay amount and the time it takes for the LO to be approved internally.
xiaojin3308
post Nov 9 2021, 07:01 PM

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QUOTE(shodan11 @ May 7 2021, 06:58 PM)
Got a call this morning, delay due to need many levels of approval. I guess that's the norm in FI. HR already briefed on the benefits & salary discussion. Will ready a final offer next week/just after Raya holiday.
*
COngrats. which means it took a total of 2 weeks plus for them to process the background check
shodan11
post Nov 9 2021, 10:29 PM

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QUOTE(xiaojin3308 @ Nov 9 2021, 07:01 PM)
COngrats. which means it took a total of 2 weeks plus for them to process the background check
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Thanks! Already 2 months into the role.
popadelic
post Jul 28 2022, 09:55 PM

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Resurfacing this topic again. Hopefully all of the taiko here can clarify my doubt.

For the past 12 years ive been only in one organization climbing up the corporate ladder. (Non bank)

3 months ago, i decided to move to one of the local bank here in malaysia.

Recently new opportunity came my way to join a foreign bank in malaysia. Offer letter signed, but i am not allowed to tender yet until my background check has been completed.

Im abit nervous with background check even though i have nothing to hide, and the foreign bank that i accepted their offer have a reputation in being a bit brutal when it comes to background check.

1) My ctos, experian report all clean
2) good paymaster and never missed any loan payment, ccris all 0
3) i have good relationship with my past employer even though i left then after serving for 12 years

My concern

1) well i am young, theres quite number of debt under my belt, and my credit rating marked only as good on ctos
2) 11/12 years ago when i started my career, i cant recall if im a good paymaster or not lol there maybe times that i might be late on my loan payment for couple of days or the most 1 month (i really cant recall)

Will my new employer review in dept the loan i took, and question why i have so many debts? And formulate incorrectly that im a risk due to number of loans that i have, that could potentially led to retraction of offer letter ?(note that i disclose everything to them)

Does the background check criteria differ between local and foreign bank?

My future boss keep on telling me, im already in local bank, the check more stringent, and i shudnt be worried (note that i know my future boss)

What do you guys think?
digitalz
post Jul 28 2022, 10:02 PM

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QUOTE(popadelic @ Jul 28 2022, 09:55 PM)
Resurfacing this topic again. Hopefully all of the taiko here can clarify my doubt.

For the past 12 years ive been only in one organization climbing up the corporate ladder. (Non bank)

3 months ago, i decided to move to one of the local bank here in malaysia.

Recently new opportunity came my way to join a foreign bank in malaysia. Offer letter signed, but i am not allowed to tender yet until my background check has been completed.

Im abit nervous with background check even though i have nothing to hide, and the foreign bank that i accepted their offer have a reputation in being a bit brutal when it comes to background check.

1) My ctos, experian report all clean
2) good paymaster and never missed any loan payment, ccris all 0
3) i have good relationship with my past employer even though i left then after serving for 12 years

My concern

1) well i am young, theres quite number of debt under my belt, and my credit rating marked only as good on ctos
2) 11/12 years ago when i started my career, i cant recall if im a good paymaster or not lol there maybe times that i might be late on my loan payment for couple of days or the most 1 month (i really cant recall)

Will my new employer review in dept the loan i took, and question why i have so many debts? And formulate incorrectly that im a risk due to number of loans that i have, that could potentially led to retraction of offer letter ?(note that i disclose everything to them)

Does the background check criteria differ between local and foreign bank?

My future boss keep on telling me, im already in local bank, the check more stringent, and i shudnt be worried (note that i know my future boss)

What do you guys think?
*
No issues on the loan last time if you've cleared them etc. The finance part is mostly on the current outstanding instead of those old ones that you've probably cleared. If HR asks, its more like a formality now.

Its more like their process and their checks under BNM guidelines. Diff banks/finance institutions (including insurance etc) will have slight differences in checks though.
ongss
post Jul 28 2022, 10:05 PM

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QUOTE(popadelic @ Jul 28 2022, 09:55 PM)
Resurfacing this topic again. Hopefully all of the taiko here can clarify my doubt.

For the past 12 years ive been only in one organization climbing up the corporate ladder. (Non bank)

3 months ago, i decided to move to one of the local bank here in malaysia.

Recently new opportunity came my way to join a foreign bank in malaysia. Offer letter signed, but i am not allowed to tender yet until my background check has been completed.

Im abit nervous with background check even though i have nothing to hide, and the foreign bank that i accepted their offer have a reputation in being a bit brutal when it comes to background check.

1) My ctos, experian report all clean
2) good paymaster and never missed any loan payment, ccris all 0
3) i have good relationship with my past employer even though i left then after serving for 12 years

My concern

1) well i am young, theres quite number of debt under my belt, and my credit rating marked only as good on ctos
2) 11/12 years ago when i started my career, i cant recall if im a good paymaster or not lol there maybe times that i might be late on my loan payment for couple of days or the most 1 month (i really cant recall)

Will my new employer review in dept the loan i took, and question why i have so many debts? And formulate incorrectly that im a risk due to number of loans that i have, that could potentially led to retraction of offer letter ?(note that i disclose everything to them)

Does the background check criteria differ between local and foreign bank?

My future boss keep on telling me, im already in local bank, the check more stringent, and i shudnt be worried (note that i know my future boss)

What do you guys think?
*
Don't worry too much. Most of the show stopper for background check are related to criminal case and integrity (e.g. fake degree, fake employment history). CTOS and CCRIS are applicable only if you are handling the bank/company's fund or cash.
popadelic
post Jul 29 2022, 09:58 AM

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QUOTE(ongss @ Jul 28 2022, 10:05 PM)
Don't worry too much. Most of the show stopper for background check are related to criminal case and integrity (e.g. fake degree, fake employment history). CTOS and CCRIS are applicable only if you are handling the bank/company's fund or cash.
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Haha thanks bro, i easily get worried about small things haha, in my new role yes i will be handling the bank client investment fund and cash. So yeah ccris and ctos would be applicable.

Should be fine i guess as long as i am not bankrupt or have any pending criminal charge under my name
ongss
post Jul 29 2022, 10:47 AM

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QUOTE(popadelic @ Jul 29 2022, 09:58 AM)
Haha thanks bro, i easily get worried about small things haha, in my new role yes i will be handling the bank client investment fund and cash. So yeah ccris and ctos would be applicable.

Should be fine i guess as long as i am not bankrupt or have any pending criminal charge under my name
*
Then, you can't run away from a few more critical criteria :

1) Eligibility for rehiring from your previous employers (past 8 years) . Some people left their jobs without full notice, MIA, etc and blacklisted.
2) Directorship in other companies. This could be conflict of interest.
3) Blacklist in CTOS, e. g. never pay telco bills, never pay installment for hire purchase (like those Aeon credit). In some cases, lost the legal case and never settle the compensation, break the training bond's, and etc.
4) Legal litigation.Being sued by third party for financial related matters.

If you don't have any of the above, nothing to worry.

This post has been edited by ongss: Jul 29 2022, 10:48 AM
Mavik
post Jul 29 2022, 11:07 AM

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QUOTE(popadelic @ Jul 28 2022, 09:55 PM)
Does the background check criteria differ between local and foreign bank?

My future boss keep on telling me, im already in local bank, the check more stringent, and i shudnt be worried (note that i know my future boss)

What do you guys think?
*
At the end of the day, both local and foreign banks have to run the background check as this is a Bank Negara requirement for hiring. Both types of banks will outsource it to third parties anyway and aside from credit check the other things they will check is criminal record, litigation and also bankruptcy cases. The bank's local HR will also refer to your past companies, to verify your payslip as well as with the HR to ensure no performance issues as well (as a hiring manager at a local bank, when I had one hire in, the HR warned me that the candidate had a couple of bad reports from the past companies).
Mavik
post Jul 29 2022, 11:08 AM

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Oh yeah, if you have directorship in other companies or hold >30% of companies, you would need to negotiate with the HR of the bank on what is required for that. When I joined a local bank, I had to relinquish all directorship.
popadelic
post Jul 29 2022, 08:57 PM

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Thanks guys, yeah i know background check is mandatory, but to what extend the criteria like for example, i know they are doing credit review, but do they just look at ok no delay or bankrupt, or do they like really review and scrutinize total value of loan that i took, or check and see if my dsr is at the limit. Thats my concern actually.. haha

Other than that, i dont have bad debt, i never miss my payment, dont have criminal record, i dont hold any form of directorship of company...

Fingers crossed....
popadelic
post Jul 29 2022, 08:58 PM

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Thanks guys, yeah i know background check is mandatory, but to what extend the criteria like for example, i know they are doing credit review, but do they just look at ok no delay or bankrupt, or do they like really review and scrutinize total value of loan that i took, or check and see if my dsr is at the limit. Thats my concern actually.. haha

Other than that, i dont have bad debt, i never miss my payment, dont have criminal record, i dont hold any form of directorship of company...

Fingers crossed....
Mavik
post Jul 29 2022, 09:13 PM

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Yeah then should be fine, just have to wait for the report to go to the employer
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post Aug 2 2022, 03:17 AM

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QUOTE(Mavik @ Jul 29 2022, 11:07 AM)
At the end of the day, both local and foreign banks have to run the background check as this is a Bank Negara requirement for hiring. Both types of banks will outsource it to third parties anyway and aside from credit check the other things they will check is criminal record, litigation and also bankruptcy cases. The bank's local HR will also refer to your past companies, to verify your payslip as well as with the HR to ensure no performance issues as well (as a hiring manager at a local bank, when I had one hire in, the HR warned me that the candidate had a couple of bad reports from the past companies).
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So did you hire the candidate?
Mavik
post Aug 2 2022, 07:45 AM

Patience is a virtue
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QUOTE(xSean @ Aug 2 2022, 03:17 AM)
So did you hire the candidate?
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There were two candidates that had bad reports/reference from their previous employment. One I didn't hire and one I hired. During the first year, the candidate did well and didn't have much issues, but by the 2nd year the pattern started emerging (from constant Monday MCs to late delivery of work and complaints from other departments).
Chickywawa P
post Feb 21 2023, 10:11 PM

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May I confirm, as of today, employer in Malaysia can get to know a person's employment history only by calling up reference name provided, or calling up ex-employer state in the resume, am I right?

Or is there other way to hire 3rd party like Jasa Integritas Malaysia Sdn Bhd?

If I missed out any topic already answered my above question, please link it.

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Chickywawa P
post Feb 21 2023, 10:13 PM

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QUOTE(Chickywawa @ Feb 21 2023, 10:11 PM)
May I confirm, as of today, employer in Malaysia can get to know a person's employment history only by calling up reference name provided, or calling up ex-employer state in the resume, am I right?

Or is there other way to hire 3rd party like Jasa Integritas Malaysia Sdn Bhd?

If I missed out any topic already answered my above question, please link it.

notworthy.gif  notworthy.gif  notworthy.gif
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Additional note: not finance or banking industry
westernkl
post Nov 24 2023, 02:12 AM

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QUOTE(cubicc @ Jun 16 2018, 10:44 PM)
Yes, of course and it will be done with your permission. Your future employer will have to put in a request for you to sign off a PDPA release form, otherwise your employer(s) from the past will risked being taken to the court by breaching the PDPA act 2010.
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Wow, good to hear this!

Now i love PDPA protection.

 

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