QUOTE(RED-HAIR-SHANKS @ Sep 14 2014, 09:37 AM)
Please help the 4 of us. I know that if I want to achieve a satisfying mark in Speaking component, I will have to find ways to aid them and bring them up. It's not a one man job. Thanks for both of your attention and thoughtful advices.
One word that will change your life —
CONTROL. In other words, you must play the role as the chair, which includes coordinating the discussion; ensuring that the meeting is not dominated by a single individual; moving from one issue to the next; ensuring that the necessary decisions are made; not allow the meeting to exceed the time allotted; and seeing that the minutes are kept.
Therefore, it doesn't matter if your friend wants to defend his point. In fact, he doesn't need to defend if three of you don't argue with him in the first place. Keep in mind that Task B is not a debate, just a discussion. The activities in Task B of the Speaking component are very similar to holding a meeting, perhaps less formal. A typical meeting structure is as follows:
• the chair opens the meeting
• the minutes (may refer to Task A) are read
• the agenda is introduced
• first subject introduced
• the chair gives the floor to a participant (clockwise)
• another speaker takes the floor
• the chair keeps order
• the chair moves the discussion to a new point
• the chair directs the discussion
• participants propose new motions
• the chair moves to a vote
• voting occurs
• consensus reached
• any other business dealt with
• meeting closed
The language of formal meetings, particularly the
language used by the chair, can be rather stylized. The degree of formality Task B requires depends what matters are being discussed. The language suggestions set out below:
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Opening
[very formal] Ladies and gentlemen, I declare the meeting open.
[less formal] Right, shall we get started?
The minutes
[very formal] May I read the minutes?
[less formal] Has everyone seen the minutes?
The agenda
Has everyone got the agenda in front of them?
[introducing first item] The first item on the agenda today is ...
[amending agenda] I would like to add an item to the agenda.
The subject
The purpose of today’s meeting is ...
OR
The first issue we have to consider is ...
OR
Perhaps we could first look at ...
Giving the floor
[very formal] I’d like to give the floor to Dr Fallacy.
OR
Mr Shanks, do you have any views on this?
OR
Mr Shanks, would you like to say something about this?
Taking the floor
[very formal] With the chair’s permission, I’d like to take up the point about ...
[less formal] Could I just make a point about ...?
OR
Could I say something here, please?
Finishing a point
Has anyone anything further they wish to add before we move on to the next item?
OR
Has anyone anything further to add?
Directing
We seem to be losing sight of the main point. The question is ...
OR
This isn’t really relevant to our discussion. What we’re trying to do is ...
Moving to a new point
[very formal] Could we move on to item 4 on the agenda, please?
[less formal] Now, I’d like to turn to . . .
Proposing the motion
[very formal] With the chair’s permission, I beg to move that ...
OR
I would like to propose the motion that ...
OR
Would anyone like to second the motion?
[less formal] I suggest we ...
OR
I’m in favor of that.
OR
Is anyone else in favor of that?
Moving to a vote
Perhaps we should take a formal vote?
OR
Can I ask for a show of hands?
OR
Let’s put it to the vote.
Voting
In the event of a tie, I would like to remind you that I have a casting vote.
Those for the motion, please?
Those against?
Any abstentions?
The motion is carried unanimously.
OR
The motion has been rejected by three votes to one.
(Tip: In a group of four, you should cast the last vote to prevent a tie.)
Seeking consensus
Would everyone agree if . . .
OR
I’d be interested to know if anyone has any objections, but shall we try ...
Consensus
[very formal] It seems that we have a consensus.
Can I take it everyone’s in favour?
[less formal] I think we all agree on that.
Any other business
[very formal] Is there any other business?
[less formal] Is there anything else to discuss?
Closing
[very formal] I declare the meeting closed. Thank you ladies and gentlemen.
That concludes our business for today. Thank you.
[less formal] Well, I think that covers everything.
That’s all for today. Thank you.