Request for Sponsorship for Dine N’Dance at Sheraton Hotel



“Dare to dream, and from the dream comes great things,” this was once said by the Chief Executive Officer and Director of AirAsia Berhad, Dato' Anthony Francis Fernandes. We are a group of Form 4 students from different schools in Subang. We dare to dream big in our life. We have came to a suggestion and we know that your company would like to see the youths of today stand up and become leaders of the future. It is thus, our sincere desire to organize a dine N’dance for youths in Subang Jaya and Petaling Jaya and we hereby earnestly request for your company to support this dine N’dance. We deeply appreciated for help in any form.

This dine N’dance is aimed at promoting inter-racial relations among today’s youth. In the wake of the recent political turmoil, racial unity and amity is now of paramount importance as we strive to create a better tomorrow for Malaysia. Through this dinner, we hope that youths of different races and religions can come together and have a great time. On this note, we also look forward to better relations being forged among different ethnic groups so as to pave the way for a stronger, more bonded community. We may not save the world, but we can make a difference. As the saying goes, every achievement starts small.

In addition, by having us youths organizing such an event, it would surely bolster our leadership experience and organizing skills. In the long run, we feel that such an opportunity is not to be missed. As Form 4 students, we hope stereotype, which claims that Malaysian students are able to write but unable to present what the write, wrong.
Day after day, when we glance through a Star Newspaper for example, it is a definite if we were to see crimes such as rapes etc. caused by adolescents. In my opinion, I think by hosting this that through this event, we will be able to gain valuable insights through ever minute details involved in every planning of an event. It would be our first event, and we would surely treasure the experience gleaned through it for the rest of our lives.

The event itself would be a dinner-cum-performance night of fun-filled activities i.e. lucky draws and dance competitions. As it is an event by youths, for youths, it is only logical that the performers for the night are budding talents in the form of students too. Auditions will be held to select talented performers for the night so that they can showcase their musical, dance or any other talent that they might have. Prize will be given to the top 3 finalist and voting is done by the viewers and also partially by the judge. Also, the emcees for the night are also our very own students. This is done so that youths today can have a chance to be on the big stage not only to prepare them for future talks and seminars but, most importantly, to boost their confidence and charisma. By doing this, it would prove the event, would create an initiative and goal-minded youths and definitely maybe abolish time-wasting activities. It is of my joy to see youths today seeking and perceiving in seeking who they are and during their adolescence is usually when self-questioning is done. Therefore, I repute, this event could be an answer for some.

Funds profited from this event would be donated to the Disabled Children’s Home in Petaling Jaya as we are also aware of the unfortunate youths that do not stand a chance to lead a normal life. We sincerely hope that through this event, we can make a difference for these children; a quote by Sir Winston Churchill: ”We make a living by what we receive; we make a life by what we give”. This is our chance at fulfilling our dreams of organizing our very own dine N’dance event, and through your company’s sponsorship, we hope that our dreams can finally be achieved.
For the ease, I bring this to a summary regarding the main objectives of this dine N’dance:

• Profit earned goes to the ‘Disabled Children’s Home’
• Instills leadership, creative and planning qualities in youth
• Forks out talent i.e. singing, dancing etc.
• As a form of de-stress to youth.
• Reduce time-wasting activities and vices in youth.
• Experience of taking risks/business minded and making dreams a reality.
• To promote unity and amity among youth and the abolishment of racism.
• To create a confident and charismatic generation.

The sponsor company will be highlighted as the dinner’s main sponsor on all the promotional posters, brochures, buntings and banners. Besides that, your company will also be able to strengthen relationships with existing customers and build relationships with new ones. Other than that, your company logo and/or name used whenever the event is publicized such as media promotions, e-mails, and official event website along with a link to your website. Last but not least, opportunity for company branded materials in participant gift bags. (Promotional items are at your company expense, and must be pre-approved by the event coordinator.) At such, we shall come to a discussion over the phone and would be eternally grateful to your company if you are willing to offer a sponsorship for this dinner.On this note, any sorts of donations are welcome. We hope for a prompt reply to: 017-3527250 (Mr. Nicholas Kai Pong Liu) or 017-2992338 (Mr. Lok Rikhai). Once again, I thank you on behalf of the club for your time spent in reading this. The motto of our club which states: “We ameliorate today, not for self-gratification, but for a better tomorrow”


This post has been edited by r i k h a i: Aug 1 2008, 12:56 AM

@r i k h a i,
I think U'll get better response if U sent out a letter or fax to targeted sponsors; DiGi, Celcom, Maxis, MAS, AirAsia, etc etc.

I LOLED at your 2 statement above ^

we're already very much DISTRESSED thank you.

From the look of it, you guys wanted a posh party ala prom nite (where all the dancing/hugging/kissing/teasing ) but can't afford it. its nothing to do with being charitable nor enhance interfaith relationships. (which you blatantly used to justify your event).

no matter how proper a "dinner and dance" is planned in a good way, there will be some who strayed and turn to "vices" before and after the event. After all , you guys plan to hold such event INSIDE a hotel premise

If you really wish to help the underprivileged, why not gather your friends and go volunteer in orphanages, maybe ask for sponsorship in the form of transport cost. And if some of you are DYING to perform , its even better to take your "Entourage" to the orphanages and do some shows to entertain the orphans, wouldn;t it be even STRAIGHT to the point in REALLY DOING A BIT for them?

This post has been edited by alanyuppie: Jul 30 2008, 05:42 PM

distress or de-stress?

approx. how much do you guys need?

As tinkerbel mentioned, you will get better results if you aim the letter at targeted sposors. Arrange to meet them in person and charm them into giving you sponsorships. Make sure you list out their benefits properly because they will want to know their return on investment (ROI). If you are lucky, you will find certain companies that do not emphasize on the ROI but are willing to give you the sponsorship as a means to fulfill their corporate responsibility duties. Agreements on the phone is not a very effective way of doing this.

I have called Hotlink but they rejected, their reason is they don't do sponsor for schools or students. I also sent email to Nestle and they only will sponsor their products. And in the history of my school, they have never organize a prom or anything like that. Btw, this is my 1st time doing this, I need advice. Thanks to those who willing to view.

yah try hitz and fly fm, they can sponsor freebies too good luck good luck

@r i k h a i,
It is going to be difficult to get CASH sponsorship - U should be HAPPY Nestle agreed to giving U sponsorship in kind. U should now change ur strategy and get as many sponsors as possible to give U different products; that way U be able to justify the $ U need to charge those who wants to come.

Remember, your objective here is NOT to make $ from this activity but to find sufficient funds to have it so do not charge these students an arm and a leg to attend - look @ ur total cost and divide by the number of tables U intend to sell to derive at the table cost.

Also, no need to have a full sit down dinner; buffet style might be cheaper so weigh ALL ur available options carefully.

PS: Best is to get help from ur friends' dad & mom; esp those who's got enuff $ to help

Thanks for all the advices. I think I need to apply for license to do charity event. Can anyone confirm me about this? Basically, I just need the money to start off with this. The main reason I am doing this is because my school does not have prom night or anything like that. This is why we came out with the idea and I think many people from my school will attend this function.

@r i k h a i,
You don't need to spend TOO much $ - U can get the school to help U get some lucky draws for the night. You get ur students to perform. And for those who wants to go; just charge them the cost of the dinner table.

There U haf it!

1. You seem to have many objective of the dine N dance, what is the REALLY MAIN objective? Usually there should be not more than 3.

2. Does the event has the consent or support from your school or even your parents? Most Form 4 students are still under 18 (no alcohol allowed?)

3. What's your budget?

This post has been edited by bbjslee: Aug 1 2008, 01:50 PM

Main objective is realli just to be able to hold a prom! The rest are just well..... 'anxillary' stuff

In the history of my school, they only had Canteen Day once and they never organize prom for students. Ya, most people that will attend is under 18. We need around 5k and we are getting the permit to host charity event.

@r i k h a i,
Y would U need permit to host the event?! Just raise the $ and give it to some charity or something lah!

Ask urself if U can afford spending that RM5k for whatever permit - would U be able to raise enough $ to even cover the cost of this RM5k?!

Exactly! Make it a fund raising event and target the rich parents!

And such school 'fund raising' events wouldn't need a permit - U don't haf to tell the whole world it's for charity; just announce it on the night will do.

If U like, I could alwiz provide my bank account number to U - I sure would like some help financially

The main reason we make it a charity event is because I think this will attract more people to come. And my parents did ask me before what would I like to do with the profit and the first thing I thought of is charity.

So the main thing is you all just wanna have fun, have prom. If there's profit then will donate.

How many people are you all targeting?
Price per ticket?

hullo... coming from a mouth of a gal who (will soon) owns a impressive looking property.

not sure bout the fund raising, but it'll sure be "fun raising".

I'm gonna be blunt on this one. If I am a sponsor, I will not think twice to send your letter into the bin.

1) The whole letter is all about YOU. You left the most important part about ME at the end of the letter.

2) What's in there for me? Promotional? Sponsorship? If you target multinational companies, don't even bother. They don't need anyone to advertise for them as they spent millions each year on positioning and advertisement.

3) How much are you looking for? RM 100? RM200? RM20000?

4) Your letter sounds more like an article to me. No one is interested to spend 30 minutes to dig through the whole article. Keep your points short.

5) Don't ever go bragging about charity when you want to hold an event in such a posh place. Charity looks more or less like it is for your self satisfaction.

Talk about charity when your event is about organising a group to visit various care home, orphanage etc. I'm sure a lot of people would be more than happy to sponsor food (Nestle) and transport for you if you do that.

This post has been edited by Geminist: Aug 1 2008, 07:41 PM

definitely true about all the statement
the company sponsor for Prom Night, what's their benefit?
some more is not University/College, do u think they will bother it?

You shouldn't even be looking at making profit - just make sure U haf sufficient to break even; that way U don't need to go looking for sponsors

REALITY CHECK:

1) what they are: a bunch of sec. school students
2) what they want: a party (dine and dance are just another bunch of beautiful words to camo the real event) in a posh hotel
3) what they need: $$$$ to get it done
4) what they currently have: enough $$$ to probably organise a small event in their school, which of course is NOT what they want
5) what else options are there: Get parents to pay? Well back to point (2), with the current petrol price up and other important items , how many parents would wanna spend FOR their children's PARTY?

6) what's their final options? Find a way to get (corporate) sponsors of coz, but naturally must dress up the intention of the event by putting in charity stuff bla bla bla... but still insist the party still goes on , while the charity stuff will take a backseat.

This post has been edited by alanyuppie: Aug 2 2008, 10:33 AM

@alanyuppie,
Act they CAN get a party going @ the venue they've proposed [was it Holiday Villa, SJ?] - yes don't expect it to be as posh as attending some grand wedding dinner function or Ms Malaysia World finals but it still is possible if enough people help make it happen.

I don't know what the total hotel cost is but let's assume it can be done @ RM75 p/head [food is NOT the real reason so U can alwiz opt for a menu or get the hotel to come up with a customised one based on the $ U can afford].

You could alwiz charge RM85 p/person - do U not think students can afford RM85 these days?! Yes some students might not be able to afford it but from what I read, I think majority of these students who wants to make this party happen probably use a more expensive & canggih handset than I do!

There is NO need to print banners; and U can alwiz get the help of the Student Service Centre @ ur college to help U print those banners in A3 to be placed all over the college.

I don't think it's as difficult as it sounds; TS just made it more complicated that's all

True, we are having it at Sheraton Hotel, this because last week I went to a dinner organize by other school. They held it at summit hotel ballroom. Many people went and were disappointed with it. Many find that the food and pa system are not good enough. Sheraton Hotel is way more expensive but I think students in Subang Jaya can afford it.

This post has been edited by r i k h a i: Aug 2 2008, 01:17 PM

It would also be a good way to separate the haves and the have-nots don't you think ? if you're at the party then you're in the right crowd

if you really interested to hold a charity, it's better wise not to hold in posh hotel. After all, you said encourage the youth to join and watch all the performance.

If you didn't notice, Pavillion is actually a good place to hold a charity event, because, the main entrance and the centre court is very big venue. Believe me, if you try to find sponsor, they rather want you to hold at public place, they also need some sort of advertisement for their company, right? there are no free lunch in the world.

---

Added on August 2, 2008, 3:07 pmadded on some point.

Approach the potential sponsor - DIgi, Maxis, Celcom, Airasia or whatever company you think they can look into your project.

Present your proposal, outline the event you want to do. Emphasis on how your school can help to increase awareness of whatever thing your school/group want to do, in the same time, help these company to promote or do some advertisement.

After that, approach the venue, such as Pavilion management. If you got some big company/corporate backup. They are more wiling to lend you the venue, since, considerable a public/private venue.

Budget wise - Since it's going to be public, plan all the necessary budget, PA system, Food, transportation, refresher.

Invitation - send invitation to whatever people you think can help you make your activity successful.



This post has been edited by wenjie86: Aug 2 2008, 03:07 PM

Thanks for the advice. I want to hold it at Subang because most people that will attend will be from my school and other schools nearby. Besides that, all the profit will go to charity, so we just need some money to start it.

Hi, Can I know how did you contacted Nestle as I need hampers for one of my events

Hi,

But how do we get the contact of these people first of all???

Hi, why don't you sign up with www.youthstoday.com to get sponsorship because we know a lot sponsorship from big company that wants to sponsors you.

Hey.. You should check out YouthsToday.com. Its an online platform that offers sponsorship programs packages. You just need to sign up in www.youthstoday.com.

I think you should try ask sponsorship from youthstoday.com
They know lot of brand can connect to sponsor young people.
You will call their office number to know more about them.

This is a very old post. Resurrection?