Anyway I hope I got it right if anybody is more experienced in this matter can comment and advice I'd really appreciate it!
1) Find out who is your stake holder?
You should have a letter from the developer informing who your stakeholders are.
2) Write a notice to withhold releasing the 5% stakeholders sum to the developer...
I don't warranty this letter to be correct because honestly I've never had to write one of these yet:-
A) Sample letter to the stakeholders. <<<Replace Information In Bracket>>>
3) Send a copy of this notice together to your stakeholder and developer.
Try to send to the stakeholder by registered mail or in person hand deliver it, also bring along extra copies and get the stakeholder lawyers to stamp, date and sign acknowledgment of receipt.
It's better if you send it in by hand rather than have our reliable post service "Hilang" such an important document.
Then attach a copy to your developer with a cover letter notifying the developer they're not getting any money unless they fix your defects or you will fix it yourself and deduct the repair cost from the stakeholders share. Include a quotation for the cost of repairs when you send it to the developer and CC your stakeholder.
You can get a formal quote from your friendly PCK contractor loitering around any new housing area or calling the phone number on banners hung in front of newly renovated homes. Heck I've received some very professional looking quotations even from those chinamen type contractor. Majulah IT!
B) Sample notice letter to the developer. <<<Replace Information In Bracket>>>
edit: Updated the with notice letter to the developer & minor corrections
This post has been edited by aaronpang: Mar 9 2007, 03:00 PM