I've spoke to the team to understand this case. There are few things that we communicated, and few actions that we will implement with immediate effect.
WHAT HAS COMMUNICATED:As a SOP, this is the template we have used:
In this case, the key was handover without Speedrent consent. We have that specific statement in bold because there were multiple times landlord just handover the key even without any form of payment. Ever since implemented this, we have not had such incident until now. But given @johnsmith1175 statement, I believe he was under the impression that tenant has passed all due diligence process. (Improvement identified).
To further explain on the DD process:
Tenant can go through credit checking at any point of time in an opt in manner. But it is mandatory to be credit screened through before allowed to move in.
IMPROVEMENT IDENTIFIEDOur No Deposit is ONLY applicable to those who pass our screening process. Failing which, we won't allow the tenant to rent through SPEEDHOME. It would be a private dealing between the landlord and tenant should they decide to proceed.
Nevertheless, I sincerely apologise for this matter. And I suggest that we discuss the next course of action - our Ops Manager will reach out to discuss possible alternatives to this matter.
All agreement has signed and confirmed before hand over the key. I follow through the procedures. Only hand over key when the agreement signed from both side and payment made by the tenant!