i think its OK to ask tht kinda question. after all, you can do ur job better only if u know what is expected of you. sometimes we tend to assume too much, and tht basically leads to miscommunication and frustration.

so my point is, be frank. u r after all applying to be a secretary. which means u guys nid to understnd each other to work better.

the only japanese sentence i find to be useful is wakarimasen = i dont understand, and sumimasen = sorry.

. neway gud luck!