What are the challenges you face as an organizer, tournament director or Admin?

How long does it take to normally plan out an event, in 3 scales, Small, Medium & Large?

If there was a software or website to ease these problems, what would be the appropriate sum you would gladly pay for such services?

Anyway, as part of a survey im doing, i would like as many people to answer these 3 very important questions. There is a reason behind this, simply because i might be helping build a system for admins/tournament directors to streamline loads of work. It is a system that focuses on easing administrative duties while also enabling easy information sharing between writers, organizers, gamers, companies, sponsors and organizations.

I won't reveal what im planning as of now, since its pretty vague, but i want to point out that this may help the gaming industry and would-be organizers, students or teams that find organizing these events cumbersome or hard. The service we're trying to build should cost no more than RM 20-30 per event to use, allowing registration, bracket creation and updates all through a single website.

The idea is to allow more organizers to step up and start running their own events because of this system. Competition is good, even on the organizational level of events - it forces teams to be sharper and produces higher quality events.

The website/system will also be a hub of information for ALL competitive games and will link to ALL companies that are within the gaming industry locally and hopefully globally. The idea of the site isn't to compete with the rest of the current industry leaders, but to put them altogether in one location for non-gamers/spectators to visit.

These questions have also been posted to EU COD4 organizers, which have more experience in such details and now im asking for your feedback on this matter.

Regards,

Brian
Electronic Sport Professionals Sdn Bhd

I like it because the system would become a single point of reference for scores and stuff.
Pretty useful for me personally coz I dun have to scribe them on loose paper.

Would also like to suggest that each event page includes linkage to news posts that talks about them.

Yeap, thats one of the plans put up by the designer. Each event will have a selection of who said what by local writers and also a comment area for participants and spectators.
These snippits will link to the writer's website, for example

Chapree's Review :

Blah blah blah blah blah blah... "read more" <---- will lead to the full post in your site.

What are the challenges you face as an organizer, tournament director or Admin?

There a lots of challenges that a event director will face will doing a tournament when it came to a gaming event.
1) High budget
2) Professional Mashal
3) Event management
4) Venue
5) VVIP

How long does it take to normally plan out an event, in 3 scales, Small, Medium & Large?

How long it need to plan a event, this depend on the experience of the event director. if the event director had the experience in doing gaming event, it should not be taking very long to draft out a event planning.


If there was a software or website to ease these problems, what would be the appropriate sum you would gladly pay for such services?

From my point, it all depend on the type of information that the software or website provided. How the information will be useful for the event so that it can help to make the event run smoothly,if it is really useful i think people will not mind to pay more.

What are the challenges you face as an organizer, tournament director or Admin?

In my point of view as one part of Spotgamers E-Sports League, the problem that we encountered is on how to attract participants to join the event, since there are top teams and top players joining as well and this might turn off some people

How long does it take to normally plan out an event, in 3 scales, Small, Medium & Large?

Since we consider the league in a large scale, we make the arrangement of the plans since January until last week from the pre-event planning to the post-mortem of the event

If there was a software or website to ease these problems, what would be the appropriate sum you would gladly pay for such services?

Actually, in Spotgamers' Website, we do provide access for tournament organizers to register their event on our site. Maybe they would prefer using LYN since a lot of people flocking in here

About the payment, as long as it is sufficient to the function, I don't think we have much problem with it

This post has been edited by TPK: Apr 15 2010, 11:34 AM

In terms of planning, what do you do?

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Added on April 15, 2010, 1:17 pmFirstly, these are the tools that it should include or i want to include:

For players:
Clan Management - Join Tournaments via a click of a button, re-arrange teams/rosters for specific tournaments
Payments - registration via transfer or other methods

For Admins:
Auto-bracketing system for leagues and tournaments (randomized)
Score Updates (type in the scores and it will update accordingly)
Auto Point System Ranking updates(ranks teams based on placings)

For Organizers:
Participation Data (print participation data in specified format)
Statistics (prints stats about a tournament/league or cup)
Advertise/Link tournaments/Lans - which players can register via the website

For Sponsors/Merchants:
Advertise promotions, goods, products & services
Direct Links to purchase items
For Bloggers/Reporters:
Shared Links & Feeds
Share views via BlogLink

Feel free to add anything. The implementation will take a while because we'll be doing this step by step. But if you find that something is missing, let me know.

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Added on April 15, 2010, 8:55 pmHome organizers for other games will also comment.

Thanks!

This post has been edited by crashtec: Apr 15 2010, 08:55 PM

Depends if the tournament is online or offline. Online its going to be easy as hell. As for offline. That is going to be a really big task regardless of the size of the event.

As an editor for an eSports site, I would have to say that sometimes organizers forget to cater to the Media crew that is doing the coverage for said event. That to be is a very important aspect as eSports is relies heavily on public recognition.

Hm, perhaps a website like this would fix that problem. Having all known media (esports related) in one website, it should be easier for organizers and media to keep in contact and share info.

I think both parties will benefit from such a partnership, one gets content, the other gets recognition.

It also opens up avenues for more writers to participate and contribute, such as our writers in Tek-9.org now. (3 official ones now, to date - falk, josh, roti)

That could work. Having the media and organizers being able to communicate easily is a great advantage.

good idea brian wat programming language will you be using ?

I think the important part is player/team registration. Most events/tournaments have a registration period. It is imperative that teams register as early as possible because this is usually used as proof of the organizers to the sponsors that their event will have people joining.

In a nutshell, if you want the tournament/event to go ahead with big prizes, register early and get more teams in.

I think the player mentality cannot be change via a software. But if it takes only 2 seconds to complete a registration for a game, they have no excuse to not register early.

The most common problem teams face are :

1. Change in roster
2. Receiving player info from each player
3. Sending all data in 1 email, document or reg form - which is NEVER standardized and REPEATED every time there is a new tournament

The most common problem admins face are:

1. Due to the above, they register late
2. Admins cannot plan schedules because of it
3. Plan goes to hell if they are not strict about timing and they need the attendance

Solving this issue:

1. Players register only once in the system
2. They form teams/clans and are able to edit their rosters for each tournament via point and click, drag and drop system
3. The only restriction that should be added here is that they can only change their roster via the site, not during the tournament day. Since every player needs to be on the system and they need only do it once, swapping members shouldnt be an issue to the admins.
4. Admins get their registrations immediately through the system and they can check the teams that have registered, auto generate schedules and brackets ready for the tournament day - they can also email blast the registered teams with new info or post it up on their own website or our website.
5. Admins have the ability to set a due date for registrants and extend if need be. Forcing them to use only 1 method sure eliminate a huge majority of other problems. Events get standardized and should run smoother as a whole.

this should eliminate a vast majority of the issues we face. As for teams registering late on purpose, in all honesty ban them and do not give in to their tardiness. Being firm and using a system to do so saves everyone the hardship.

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Added on April 19, 2010, 2:45 pmTHis will be determined by the developer, not mua

I has no abilities aside from idea generation. hahaha



This post has been edited by crashtec: Apr 19 2010, 02:45 PM

I think we can see a huge difference between what happened for the CoD4/Promod and CS categories of CIC7. Not that I want to particularly favor a game over another but it's just the perfect example.

One side had people make the deadline, the other had... well, go read the thread yourself.

Improving at least that part of the player/community mindset is one of the biggest hurdles for gaming in the region. Next to piracy, but I digress.

Brian, in terms of planning, we do ask around for opinions, but with the limitations and budgets.

However, I agree with Falk. The main obstacle is the mindset. If you have done a lot of things, but people still don't appreciate, it's no use.

Just my 2 cents though

Well, for what is worth, this site is to help the admins

And i would love to hear from dota admins/players. At least more votes would help me in this survey.

This system is also planned to reduce expenses and overcome budget limitations by providing whats needed for a particular tournament. It does so by providing the necessities for an admin to run a tournament while adding extra only when needed by an admin.

In the long run, the admins should benefit while we as a service provider benefit from its constant use as well.

Sounds a lot like a CEVO site Brian . All for it !

You hit the nail on the head so hard that now there's skull fragments everywhere.

(YES I REALIZE THE METAPHOR'S USE OF 'HEAD' REFERS TO THE NAIL'S HEAD AND NOT HITTING A NAIL INTO SOMEONE'S HEAD GIVE ME A BREAK)

The CEVO website is utterly confusing for me, which also isn't local to our region - the site we're building aims to be way better than that, in terms of content management, features and design. Other than that, the aims and goals of the system are similar to CEVO but are not meant to be localized only in 1 country or region. I haven't used their CMN yet, whatever that is, but it was confusing enough for me to not attempt it, for now

Since we're also aiming to standardize much of the current gaming community tournament formats etc etc, it would be wise to have input or support from foreign more experienced teams/admins, which is why this system isn't meant for only Malaysian use, but open worldwide.

I'm a bit blur atm and the comment above may seem all confusing, but all in all, its to put everything in one place for the region and connect our region with the rest of the world.

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Added on April 24, 2010, 2:52 pmBump

This post has been edited by crashtec: Apr 24 2010, 02:52 PM