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> How to calculate staff annual Leave

urprettyworld
post May 14 2009, 11:42 PM


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I just joint the company 2 weeks ago.. Anyone can give the advise how to calculate the staff annual leave.
Any good website for reference?

Thanks! rclxub.gif
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Emilyng
post May 14 2009, 11:43 PM


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QUOTE(urprettyworld @ May 15 2009, 12:42 AM)
I just joint the company 2 weeks ago.. Anyone can give the advise how to calculate the staff annual leave.
Any good website for reference?

Thanks! rclxub.gif
*
I thought before you confirmed, you dont have any annual leave?
Are you confirmed or still under probation?
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driftmeister
post May 14 2009, 11:45 PM


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again,
it depends on ur HR policy
some, there's no annual leave before confirmation
some, there's no annual leave for the first year

ask ur HR ppl
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nash9701
post May 14 2009, 11:57 PM


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usually for exec..they oledi got the annual leave even they don't confirm yet....well u can calculate by dividing the total annual leave per year by 12 months...then u got average leave per month...then just multiply each month..so there is month u got 2 days, and month u'll get 1 day leave only...but some of company u can apply the leave without concerning the monthly basis calculation, straight forward to total per year...so just apply leave without exceeding the total...

(^___^)
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chess_gal
post May 15 2009, 12:03 AM


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Eg 14 days AL per annum

14/12 months (if accrue monthly)

=1.167 days per month.

If you resign with 3 days unutilised leave
1.167 * 3 = [3.5 days / 30] (depends on your company basis)*(2,500) monthly salary
= 291.67
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ahjames
post May 15 2009, 12:40 AM


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chess gal is riteif ur comp practice earned leave.

some u have to work one year to earn that X days, meaning first year no leave (sal > 1500)

by employment act, first year work, minimum 8 days annual leave (earned basis)
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Joey Christensen
post May 15 2009, 10:15 AM


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Morning!

It's a VERY SIMPLE calculation for annual leave entitlement actually. Anyway, the BEST ADVICE is to inquire from your company's HR personnel regarding this matter.

One company's policies differs from another. That's the most sensible answer to your question, Thread Starter.

Regards, Joey~~~

p.s: By the way, yu just joined for two weeks?
What do yu want to calculate? Avg annual leave per quarter year? Avg annual leave entitlement? Avg annual leave balance? Avg pro rated annual leave for the current year? Avg pro rated salary per annual leave?

This post has been edited by Joey Christensen: May 15 2009, 10:22 AM
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geo
post May 15 2009, 10:16 AM


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i thgt will comfrim with the company during interview?
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Joey Christensen
post May 15 2009, 10:24 AM


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QUOTE(geo @ May 15 2009, 10:16 AM)
i thgt will comfrim with the company during interview?
*
What do yu mean? What yu meant was the annual leave entitlement is written on the agreement letter as per sub section under the "annual leave" clause?
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ahjames
post May 15 2009, 10:28 AM


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QUOTE(Joey Christensen @ May 15 2009, 10:24 AM)
What do yu mean? What yu meant was the annual leave entitlement is written on the agreement letter as per sub section under the "annual leave" clause?
*
many HR will not mention if its earned leave or upfront leave.

then in jan u want ot take 2 day they tell u cannot. in feb/mar only u earn the leave
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Joanne4uyip
post May 15 2009, 11:21 AM


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18 days for first 1-3 years.
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dpenalty
post May 15 2009, 11:24 AM


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QUOTE(urprettyworld @ May 14 2009, 11:42 PM)
I just joint the company 2 weeks ago.. Anyone can give the advise how to calculate the staff annual leave.
Any good website for reference?

Thanks! rclxub.gif
refer to your HR policies ... should state somewhere in there
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Joey Christensen
post May 15 2009, 11:35 AM


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QUOTE(Joanne4uyip @ May 15 2009, 11:21 AM)
18 days for first 1-3 years.
*
Yu sure bout this? In what circumstances poised yu to write "18days for first 1-3 years"?

Are yu working in the same company as Thread Starter? Even so, is your position is the same with Thread Starter? Is your date of joining the company as the same as Thread Starter (same date of month but different fiscal year)? Are yu the HR personnel at the "mentioned" company of Thread Starter? It varies from (e.g: My company's policies to your company's policies).

Therefore, I would suggest yu ask from HR to clarify this matter in hand.

Hmmm....thoughts for today, eh?

Regards, Joey~~~

This post has been edited by Joey Christensen: May 15 2009, 11:41 AM
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Walbur
post May 15 2009, 11:44 AM


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I tot everything should wrote in handbook or offer letter?
& don't expected all company/ position offer the same benefit to their employee
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tinkerbel
post May 15 2009, 12:04 PM


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@urprettyworld,
Check in your offer letter what's stated. Normally it's for a year of service. Since you joined half way through, ur annual leave will be prorated. Refer to chessgal's calculation biggrin.gif
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urprettyworld
post May 15 2009, 12:31 PM


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QUOTE(Emilyng @ May 14 2009, 11:43 PM)
I thought before you confirmed, you dont have any annual leave?
Are you confirmed or still under probation?
*
I am still under probation!
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tinkerbel
post May 15 2009, 12:35 PM


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@urprettyworld,
U should still be able to know how many AL u are entitled too. Most companies however do not allow probation staff to take AL - but it will be accounted for when you become a permanent staff biggrin.gif
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urprettyworld
post May 15 2009, 12:38 PM


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QUOTE(Joey Christensen @ May 15 2009, 10:15 AM)
Morning!

It's a VERY SIMPLE calculation for annual leave entitlement actually. Anyway, the BEST ADVICE is to inquire from your company's HR personnel regarding this matter.

One company's policies differs from another. That's the most sensible answer to your question, Thread Starter.

Regards, Joey~~~

p.s: By the way, yu just joined for two weeks?
What do yu want to calculate? Avg annual leave per quarter year? Avg annual leave entitlement? Avg annual leave balance? Avg pro rated annual leave for the current year? Avg pro rated salary per annual leave?
*
Actually, i am the only one account ppl in tis company, i need to in-charge of the leave for the staff. Before this do not have this experience . I like to know Avg annual leave entitlement ?

Example: Joined date is 20/4/2009 , so i can entitle many day of leave until end December

Thanks!


Added on May 15, 2009, 12:41 pm
QUOTE(tinkerbel @ May 15 2009, 12:35 PM)
@urprettyworld,
U should still be able to know how many AL u are entitled too.  Most companies however do not allow probation staff to take AL - but it will be accounted for when you become a permanent staff biggrin.gif
*
of course i know my leave is 12 days per yr. But during probabtion period & after the confirmation have different
calculation,right?

This post has been edited by urprettyworld: May 15 2009, 12:41 PM
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tinkerbel
post May 15 2009, 12:42 PM


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@urprettyworld,
We won't be able to give U the answer if U don't tell us what is the entitlement on a yearly basis!
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ahjames
post May 15 2009, 12:54 PM


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QUOTE(urprettyworld @ May 15 2009, 12:38 PM)
Actually, i am the only one account ppl in tis company, i need to in-charge of the leave for the staff. Before this do not have this experience . I like to know Avg annual leave entitlement ?

Example: Joined date is 20/4/2009 , so i can entitle many day of leave until end December

Thanks!


Added on May 15, 2009, 12:41 pm

of course i know my leave is 12 days per yr. But during probabtion period & after the confirmation have different
calculation,right?
*
12 days a year.

so its up to ur comp how to practice it.

datediff (mm,20/4/2009,31/12/2009) will be 7 days.

based on 1 day per full month worked.
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tinkerbel
post May 15 2009, 12:57 PM


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@urprettyworld,
If it's 12 days, it will remain 12 days whether or not you're on probation or not.

Say, U work in the company from 1 Jan - 31 Dec; then U will be entitled this 12 days. Hence, just pro-rate it and do the calculation for urself lor biggrin.gif
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ahjames
post May 15 2009, 01:24 PM


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also take note usually for perm staff its by calendar year, while contract staff usually prorate calendar year or u can practice 12 days for the duration of 1-year contrak
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tinkerbel
post May 15 2009, 01:26 PM


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@ahjames,
12 days is standard?! Well, my office practises 14 days, but whether you're new or old staff u just get 14 !
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ahjames
post May 15 2009, 01:29 PM


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QUOTE(tinkerbel @ May 15 2009, 01:26 PM)
@ahjames,
12 days is standard?! Well, my office practises 14 days, but whether you're new or old staff u just get 14 !
*
no i was just using the same figure TS gave me.

14 day is very common, but a lot also follow employment law and give 8 day for 1st yr servis.
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Joey Christensen
post May 15 2009, 01:29 PM


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QUOTE(tinkerbel @ May 15 2009, 12:42 PM)
@urprettyworld,
We won't be able to give U the answer if U don't tell us what is the entitlement on a yearly basis!
*
Thank yu "tinkerbel" for the enlightenment.

I hope she understands what I've posted earlier on. Actually, all of these calculations ARE VERY SIMPLE. Once yu know the formulae, yu can manipulate the figures and VOILA! yu've the answer.

Cherio! Joey~~~

p.s: Hihihi! Yu are in charge of recording the ALE for your company? No experience? Hihihi. There's more than to it.

Do yu need to prepare records for each staff per dept or division?
Do yu need to prepare to do ALB for each staff per dept or division for quarterly basis?
Do yu need to prepare staff productivity analysis from the ALE for each staff per dept or division?

Time for yu to learn some HR matters...Hihihi.
By the way, I was a HR Generalist practitioner in a Health Care industry. Held accountable for >200 headcounts for one of the corporation's subsidiaries. (Job: ALL IN ALL OUT/DAY IN DAY OUT)

By the way, your company got Standard and Industrial Research Institute of Malaysia (SIRIM) ISO standard? If yes, be prepared to produce such analysis and records for auditing. Just keep everything well documented and proper filing system.

Regards, Joey~~~

p.s: I'm just an office boy...Imagine if I screw the payroll. More than 200 people will be chasing me! I would be screaming HOLY SMACKAROO ~!@#$%^&*

This post has been edited by Joey Christensen: May 15 2009, 01:53 PM
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ahjames
post May 15 2009, 01:32 PM


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TS if u really want to know i suggest u go bookshop and look at those HR guidebook.

i suppose there is no HR person in ur company...
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tinkerbel
post May 15 2009, 01:35 PM


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@ahjames,
Perhaps she needs to come up with a proposal and propose it to her boss?! *shrugs* She's not exactly clear what she's asking for.
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tigerdog
post May 15 2009, 01:41 PM


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yaya...i do think is up to your company / boss
since u r the only acc staff...so discuss with ur boss
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ahjames
post May 15 2009, 01:41 PM


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go to bookstore, buy "guide to the employment act and labour laws of malaysia" by goh chen chuan. only rm35.90.

then go here download employment act 1955 :
http://www.agc.gov.my/agc/oth/listTLawbi_6.htm#

win.
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Joey Christensen
post May 15 2009, 02:03 PM


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QUOTE(ahjames @ May 15 2009, 01:32 PM)
TS if u really want to know i suggest u go bookshop and look at those HR guidebook.

i suppose there is no HR person in ur company...
*
They need a HR Executive? HR Manager? Need me? Minimum salary RM8K.

Books are DEAD.
HR is far more ALIVE in real working world.

Hihihi...but books are a good reference and it provide fundamental ONLY.
No worries. Yu'll get used to it. Annual Leave calculation only, it's peanuts. I'm sure "urprettyworld" can do better than that.

Regards, Joey.

p.s: I've got a few HR related books, magazines, research papers, newspaper cuttings at my home. If yu want I can lend it to yu to get it photocopied for your own reference, IF yu want.

This post has been edited by Joey Christensen: May 15 2009, 02:07 PM
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tinkerbel
post May 15 2009, 02:06 PM


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@Joey Christensen,
It's a small company, so the HR doesn't really do *that* much. And HR is usually Finance/Admin cum Receptionist and Tea Lady too ! biggrin.gif
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Joey Christensen
post May 15 2009, 02:17 PM


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QUOTE(tinkerbel @ May 15 2009, 02:06 PM)
@Joey Christensen,
It's a small company, so the HR doesn't really do *that* much.  And HR is usually Finance/Admin cum Receptionist and Tea Lady too ! biggrin.gif
*
Hmmm...if that's the case, sorry for her. I'm more specialised "office boy". Anyway, since she just said Annual Leave calculation only, it wouldn't be that complicated. One day tuition package for her is sufficient. MUAHAHAHAHA~~~Joey.
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ahjames
post May 15 2009, 02:25 PM


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I think sooner she will start to do payrolling also laugh.gif
then got new thread...
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Joey Christensen
post May 15 2009, 02:35 PM


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QUOTE(ahjames @ May 15 2009, 02:25 PM)
I think sooner she will start to do payrolling also laugh.gif
then got new thread...
*
Good! Hmmm...it's true. Maybe compiling the shift attendance for payroll calculation. MUAHAHAHA~~~

Then we can provide her tuition lesson. My package: 2 hours for RM188 (special price for her). MUAHAHAHA~~~Joey
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Notoriez
post May 15 2009, 02:39 PM


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Different company, different policy.

Just ask your HR staffs.

My company leave is calculated on pro rate basis. Joined in OCT, that means you only get 3.5 days.

My previous company is diff, Sony gives 16 days but it is cumulative basis. That means you are only be given 1-2 days leave per month. If you want to take longer leave, you are unable to do so.
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tinkerbel
post May 15 2009, 02:49 PM


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@Joey Christensen,
After that, claims! Eh.. maybe if U set the syllabus, U can make more $ biggrin.gif
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deodorant
post May 15 2009, 02:57 PM


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Is it so f*cking hard to type "you" instead of "yu?"
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ahjames
post May 15 2009, 03:02 PM


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QUOTE(Notoriez @ May 15 2009, 02:39 PM)
Different company, different policy.

Just ask your HR staffs.

*
The TS has been tasked to manage leave for staff, means most probably no HR ppl in the company...

I beleive if TS is accounts person sure very soon have to handle staff salary also.

joey: i wont charge TS. free lesson cos its LYN.
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Joey Christensen
post May 15 2009, 03:42 PM


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QUOTE(ahjames @ May 15 2009, 03:02 PM)
The TS has been tasked to manage leave for staff, means most probably no HR ppl in the company...

I beleive if TS is accounts person sure very soon have to handle staff salary also.

joey: i wont charge TS. free lesson cos its LYN.
*
Hmmm...handling salary, eh? Most probably. What she can do is learn new things. No harm learning. There are certain areas in HR she must pay attention to details and be prudent when it comes to figure. I'm sure a lot of working people are very sensitive when it comes to salary.

Anyway, it's a good learning curve for her. All in all, we are willing to help. Joey~~~
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urprettyworld
post May 15 2009, 10:45 PM


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QUOTE(tinkerbel @ May 15 2009, 02:06 PM)
@Joey Christensen,
It's a small company, so the HR doesn't really do *that* much.  And HR is usually Finance/Admin cum Receptionist and Tea Lady too ! biggrin.gif
*
Ya, it's a small company with 5 staffs only brows.gif I want to know it for own knowledge


Added on May 15, 2009, 10:47 pm
QUOTE(tinkerbel @ May 15 2009, 01:35 PM)
@ahjames,
Perhaps she needs to come up with a proposal and propose it to her boss?! *shrugs*  She's not exactly clear what she's asking for.
*
of course need to come up with the leave summary and show it to my boss...

This post has been edited by urprettyworld: May 15 2009, 10:47 PM
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tinkerbel
post May 15 2009, 10:52 PM


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@urprettyworld,
Just use Excel spreadsheet and come up with whatever U think it's best biggrin.gif It's just for record purposes , right?! biggrin.gif
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ahjames
post May 15 2009, 11:12 PM


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use buku 555 to rekod the 5 staff leave taken. if MC then fold the mc and staple to the 555 book.
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tinkerbel
post May 15 2009, 11:25 PM


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@ahjames,
That comment equals a spam! It's not productive. A Buku 555 won't b able to fit the MCs! It's just too small tongue.gif

At the v least, use an Exercise Book ! biggrin.gif

This post has been edited by tinkerbel: May 15 2009, 11:25 PM
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leowjc
post May 15 2009, 11:53 PM


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My case is like this, I worked for half year, my AL is 10 days. And then i left before i get confirmed. But my company is not paying my AL.

Can I request for it?
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chess_gal
post May 16 2009, 01:47 AM


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You left before the confirmation so legally you are not entitled to the annual leave, priviledges of course are given to the confirmed staff, otherwise they wont categorise you as unconfirmed.
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Joey Christensen
post May 18 2009, 10:07 AM


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QUOTE(chess_gal @ May 16 2009, 01:47 AM)
You left before the confirmation so legally you are not entitled to the annual leave, priviledges of course are given to the confirmed staff, otherwise they wont categorise you as unconfirmed.
*
Morning!

Hmmm...Dependant on the company's policy. Sometimes they calculate the " unpaid leave balance" and convert it into value (RM) in your salary. Even though yu are still in probationary period. It depends actually...

Didn't know the "buku 555" and "buku latihan" will come in handy these days. Hihihi~~~ Anyway, it's a bit unprofessional but well, it'll gotta make do since your company headcount is only 5 staff. Hahaha.

Hmmm...after understanding your case, it requires none other than Excel spreadsheet and a small file for the MC slips for documentation purposes.
Anyway, I'm sorry for the earlier postings coz those are a bit complicated and thorough process of SOP. Nevertheless, all yu need to do is

1. Annual Leave Formula Calculation.
2. A file for recording purpose.
3. Excel speadsheet form tabulation. (It's easier and much tidy to do it electronically).

Thread Starter's case is a simple and clear cut procedure. No worries. If an "office boy" like me can do it, so can yu!

Regards, Joey~~~


Added on May 18, 2009, 10:09 am
QUOTE(leowjc @ May 15 2009, 11:53 PM)
My case is like this, I worked for half year, my AL is 10 days. And then i left before i get confirmed. But my company is not paying my AL.

Can I request for it?
*
Hi there!

Yes. Yu may request. But just keep your fingers crossed. No guarantee ya!

Regards, Joey~~~

This post has been edited by Joey Christensen: May 18 2009, 10:16 AM
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mrsyclim
post Jan 31 2010, 08:03 AM


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To whoever who can assist:

While searching for info regarding calculation of annual leaves, I have found this forum. Interesting and helpful. Nevertheless, I have this problem and wonder if anybody could help interpret the highlighted statement in this clause:

"60E. Annual leave

(1) An employee shall be entitled to paid annual leave of--
(a) eight days for every twelve months of continuous service with the same employer if he has been employed by that employer for a period of less than two years;
(b) twelve days for every twelve months of continuous service with the same employer if he has been employed by that employer for a period of two years or more but less than five years; and
© sixteen days for every twelve months of continuous service with the same employer if he has been employed by that employer for a period of five years or more,

and if he has not completed twelve months of continuous service with the same employer during the year in which his contract of service terminates, his entitlement to paid annual leave shall be in direct proportion to the number of completed months of service:
"

My company gives 2 days annual leaves for every 3 months of service starting from the day the staff is confirmed, which means the staff enjoys annual leave even during first year of service, eventhough in the standard letter of offer, it is stated that the entitled paid annual leave will be after every 12 months of service.

In the third year of service, the staff gets 12 days and subsequently follows the labour law.

However, should a staff wants to leave during probation and has worked less than 12 months, is he/she entitle to any annual leave ?

Thank you.


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Dead4Life
post Oct 21 2011, 07:34 AM


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Hi all, just wanna ask what's the meaning of "approval of annual leave will be based on earned leaves basis"? Can you show me an example for this?

thanks.
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cute_boboi
post Oct 21 2011, 10:58 AM


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QUOTE(Dead4Life @ Oct 21 2011, 07:34 AM)
Hi all, just wanna ask what's the meaning of "approval of annual leave will be based on earned leaves basis"? Can you show me an example for this?

thanks.
*
e.g. 15 days AL
You joined on 1st June probation.
Confirmed on 1st Aug.
Now is 1st Oct (4 months from 1/6-30/9)
Your earned leave is 4 mths / 12 mths x 15 days entitlement = 5 days you can take now.

If you do not take it, by 1st Nov, you will have 5/12 x 15 = 6.25 days AL.
1st Dec = 6/12 x 15 = 7.5 days.

However, it is subject if the company calculate from the date you join (1st June) or date of confirmation (1st Aug). Some china-man companies are very calculative on this. Better confirm with your HR.

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